Admin Officer at Softhills Limited

Ensure smooth day-to-day operations by coordinating office administration, documentation, vendors, basic HR admin, and internal communications. Maintain orderly records, support cross-functional teams, and uphold service, cost, and compliance standards.

Key Responsibilities

• Office Operations: Oversee facilities, utilities, cleaners/security, meeting rooms, supplies, repairs, and access control.
• Documentation & Records: Maintain organized digital/physical filing, correspondence, policies, contracts, and compliance registers.
• Procurement & Vendors: Source quotes, raise POs, track deliveries/services, reconcile invoices, and monitor vendor SLAs.
• People/Admin Support: Coordinate onboarding checklists, maintain staff records/leave rosters, circulate policies and announcements.
• Front Desk & Communications: Manage calls, mail/couriers, visitor logs, calendars, and meeting schedules; draft memos and reports.
• Assets & Inventory: Tag and track laptops, phones, keys, ID cards, and office equipment; keep up-to-date inventories.
• Finance Support: Manage petty cash/expense sheets, collect receipts/supporting documents, and prepare summaries for Finance.
• Compliance & Safety: Keep incident logs, basic HSE checklists, and audit-ready documentation.
• Reporting: Prepare weekly/monthly admin reports (issues closed, spend vs. budget, vendor performance).

Qualifications

• OND/HND/B.Sc. in Business Administration or related field (or equivalent experience).
• 1–3+ years in administration/operations/office management preferred.
• Proficiency with Google Workspace or Microsoft 365 (Docs, Sheets/Excel, Drive, Calendar).

Skills & Competencies

• Strong organization and time management; able to juggle multiple tasks.
• Clear written and verbal communication; professional correspondence.
• Attention to detail, confidentiality, and discretion.
• Problem solving and vendor negotiation basics.
• Comfortable with spreadsheets, simple trackers, and templates.