Admin Officer at Pharma Ethics

Job Summary

The General Admin Officer is responsible for ensuring smooth day-to-day administrative operations within Pharma Ethics. This role involves managing office resources, supporting staff, coordinating administrative activities, and maintaining efficient systems to enhance productivity.

Key Responsibilities

• Oversee general office operations and ensure a clean, organized, and functional workspace.
• Manage office supplies inventory, ensuring availability and timely replenishment.
• Coordinate office maintenance and repairs with relevant service providers.
• Maintain accurate and up-to-date records, files, and documentation.
• Prepare, review, and distribute internal communications, memos, and reports
• Provide administrative support to various departments as needed.
• Handle correspondence, including phone calls, emails, and physical mail distribution, including booking venues, arranging travel, and catering services.
• Liaise with external vendors to procure goods and services
• Monitor office budgets, track expenditures, and report discrepancies.
• Provide regular administrative updates to management.

Key Skills and Competencies

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.
• Attention to detail and problem-solving skills.
• Ability to work independently and handle confidential information.