Admin Officer at ECLAT HR Consulting

Department: Operations/ Projects Unit

Report To: Project Supervisor/ Project Manager

Salary:  N 130,000    

Key Responsibilities: 

• Project Coordination: Support project managers by scheduling tasks, coordinating resources (e.g., personnel, equipment), and maintaining project timelines. 
• Documentation Management: Organize and maintain project-related documents, including contracts, permits, work orders, change requests, and as-built drawings, ensuring accuracy and accessibility. 
• Progress Monitoring: Track project milestones, deliverables, and deadlines using project management tools (e.g., MS Project) and update stakeholders on progress. Prepares daily and weekly reports for all stakeholders. 
• Communication Liaison: Act as a point of contact for internal teams, subcontractors, vendors, and clients, relaying information, scheduling meetings, and addressing inquiries. 
• Budget Support: Assist with tracking project expenses, documentation  meets regulatory requirements.
• Meeting Support: Organize project meetings, prepare agendas, take minutes, and follow up on action items to ensure alignment across teams. 
• Data Management: Enter and update project data in CRM or ERP systems, Excel and generate reports on project status, costs, or resource utilization. 
• Issue Resolution: Identify administrative bottlenecks (e.g., delayed permits, missing documentation) and escalate issues to the project manager for resolution. 
• Safety & Quality Records: Maintain records related to safety compliance (e.g., OSHA logs & HSE support) and quality assurance documentation to support project audits.

Qualifications 

• Bachelor’s degree in Business Administration or a related field preferred. 
• Experience: 1-3 years of experience in project administration, office coordination, or a similar role, ideally in telecommunications, construction, or a technical industry. 
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software (MS Project); familiarity with CRM/ERP systems is a plus. 
• Soft Skills: Strong organizational skills, attention to detail, and excellent verbal and written communication; ability to prioritize tasks in a fast-paced environment. 
• Industry Knowledge: Basic understanding of telecom projects (e.g., 5G, Tower structures, deployment, operations & maintenance) or willingness to learn industry-specific terminology and processes. 
• Certifications: Certifications like CAPM (Certified Associate in Project Management) or administrative credentials are a plus but not required. 
• Physical Requirements: Primarily office-based.

Preferred Skills 

• Experience supporting large-scale telecom projects, such as network rollouts or infrastructure deployments. 
• Familiarity with permitting processes or regulatory documentation in the telecom sector. 
• Ability to interpret basic project plans, schedules, or technical documents.