Admin Officer at AMO Farm Sieberer Hatchery Limited

Job Summary

• The Admin Officer will be responsible for providing administrative and operational support to the farm, ensuring proper documentation, record management, logistics coordination, and general office administrat
• The successful candidate will work closely with the Farm Manager and other departments to ensure smooth day-to-day operations.

Key Responsibilities

• Provide administrative support to the Farm Manager and other departmental heads.
• Maintain accurate records, files, and documentation, both electronic and hard copy.
• Prepare reports, correspondence, meeting minutes, and other official documents.
• Coordinate staff attendance records, leave schedules, and administrative documentation.
• Monitor office supplies and initiate timely procurement requests.
• Manage incoming and outgoing correspondence, telephone calls, and visitors.
• Coordinate travel arrangements, accommodation, and logistics where required.
• Assist in maintaining fixed asset and inventory records.
• Liaise with the Human Resources department on staff documentation, onboarding, and employee records.
• Support procurement activities by preparing purchase requests and following up on approvals.
• Coordinate utility payments, office maintenance, and service providers.
• Ensure proper filing and safekeeping of confidential company documents.
• Assist with organising meetings, training programmes, and other company events.
• Ensure compliance with company administrative policies and procedures.
• Perform other administrative duties as assigned by management.

Qualifications

• Bachelor's Degree or Higher National Diploma (HND) in Business Administration, Public Administration, Management, Office Technology and Management, or a related discipline.
• Membership of a relevant professional body will be an added advantage.

Experience:

• Minimum of 4 years' experience in an administrative role.
• Experience in agriculture, manufacturing, or FMCG will be an added advantage.
• Experience using Microsoft Office applications, particularly Excel, Word, and PowerPoint.

Technical Competencies:

• Excellent document management and record-keeping skills.
• Strong report writing and business correspondence skills.
• Good knowledge of office administration and filing systems.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Ability to coordinate multiple administrative activities effectively.

Behavioural Competencies:

• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• High level of integrity and professionalism.
• Ability to maintain confidentiality.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Good problem-solving and decision-making skills.
• Ability to work under pressure and meet deadlines.