Admin Officer at Alles Charis Gas Limited

About the job

Logistics Management:

• Coordinate drivers, vehicle assignments, and maintenance.
• Manage fuel supply and consumption tracking.
• Oversee flight bookings and travel logistics for staff.

Document Control:

• Maintain and organize company records and files.
• Ensure proper documentation, storage, and retrieval processes.
• Enforce compliance with document retention policies.
• Procurement of Stationery and Office Essentials and utilities.
• Source and procure office supplies, ensuring availability.
• Maintain inventory and reorder supplies as needed.
• Office Equipment Management (HQ & Stations):
• Oversee the maintenance and distribution of office equipment.
• Ensure proper functioning of office tools like printers, scanners, etc.
• Coordinate asset tracking and servicing.

Facility Management:

• Ensure office spaces are well-maintained and functional and generator management.
• Coordinate repairs, utilities, and office cleanliness.
• Manage security and safety measures.

Vendor Management:

• Identify and onboard reliable vendors for office needs.
• Negotiate contracts and service agreements.
• Monitor vendor performance and compliance.
• Supervising IT Activities & Laptop Purchases:
• Liaise with the IT team for office technology needs.
• Facilitate the purchase and distribution of laptops.
• Support IT troubleshooting and maintenance requests.
• Work with vendors for cost-effective procurement.

Front Desk Operations:

• Supervise receptionists and front desk staff.
• Ensure smooth visitor management and inquiries.
• Maintain professional customer service at entry points.
• Budgeting and cost-control