Admin Manager at Updeal Resources

Role Overview

• The Administrative Manager is responsible for overseeing the day-to-day administrative and facility operations of the company, ensuring a well-organized, efficient, and productive on-site working environment.
• This role serves as the operational backbone of the office, supporting business continuity, employee experience, compliance, and internal service delivery within a fast-paced tech organization.

Key Responsibilities

• Oversee daily office operations, ensuring a safe, functional, and well-maintained work environment.
• Ensure availability and proper management of office supplies, equipment, and assets.
• Coordinate workspace layout and seating plans to support team productivity and growth.
• Ensure accurate documentation, record-keeping, and filing systems (physical and digital).
• Support leadership with scheduling, meeting coordination, and internal communications.
• Source, negotiate, and manage third-party vendors and service providers.
• Oversee procurement of office supplies, equipment, and services in line with budgetary controls.
• Track administrative expenses and support budget planning and cost optimization.
• Ensure compliance with company policies, labor regulations, and workplace safety standards.
• Set performance expectations, conduct evaluations, and support team development.
• Foster a culture of service excellence, accountability, and continuous improvement.

Required Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• 5+ years of progressive experience in administrative or operations management, preferably within a tech or fast-growing organization.
• Proven experience managing on-site office operations and facilities.
• Strong vendor management and budgeting experience.

Key Skills & Competencies:

• Strong organizational and multitasking abilities.
• Excellent leadership and people-management skills.
• High attention to detail and problem-solving capability.
• Strong communication and interpersonal skills.
• Proficiency in office productivity tools (Microsoft Office, Google Workspace, and relevant admin systems).
• Ability to thrive in a fast-paced, fully on-site work environment.

Work Environment:

• Fully on-site role requiring daily presence in the office.
• May require flexibility to support extended hours, events, or urgent operational needs.

Success Metrics:

• Smooth, disruption-free daily office operations.
• High employee satisfaction with workplace support and services.
• Effective cost control and vendor performance.
• Strong compliance and safety track record.