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  • Posted: Aug 31, 2021
    Deadline: Sep 6, 2021
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  • Zankli Medical Centre is a 45 bed hospital located in Utako district of Abuja in the Federal Capital Territory of Nigeria. It was established in Abuja in 1997 growing over the years to one of the leading private hospitals in Nigeria. It is a group practice which provides excellent care in various specialties of Medicine and Surgery. It has approximately 1...
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    Admin & Logistics Assistant

    Required Qualification: Educated to Degree Level

    Experience: Minimum of 2 years

    Available Position: 1

    Duration: Fixed-term appointment at 100%FTE until 31 Dec 2021 and then renewable annually 31 Dec 2024 (subject to funding)

    DESCRIPTION OF DUTIES: Under the supervision of the Technical Officer and working in close cooperation with the LSTM Abuja team, the incumbent is required to carry out the following duties:

    Administration & Logistics

    • In partnership with LSTM Abuja, prepare detailed budgets for specific activities and ensure they are in accordance with overall project budgets.
    • Prepare draft invitation letters to invite participants for all agreed activities and submit to MOH for official processing.
    • Provide logistic support for all programme activities such as stakeholders & dissemination meetings, M&E, trainings, data collection in collaboration with responsible technical returning officer.
    • Liaise with the MOH responsible office to organize all activities planned in the workplan to ensure they take place according to existing plan which is agreeable by both parties.
    • To ensure all training materials for training are organized and printed before the trainings.
    • To ensure that the training equipment sets are at the site of training ready for use.
    • To ensure that after the training equipment is cleaned, counted, packed in respective boxes and returned to the storage site.
    • To link with LSTM Abuja staff to arrange programme participation in forums/workshops related to Reproductive Maternal and Child Health Services.
    • To contribute to the design of project activity plans and schedules.
    • To support the identification and recording of project issues and risks, and the identification and implementations of agreed actions.
    • To support project documentation processes.
    • To support project reporting, closure and evaluation activities.
    • Work towards achieving programme objectives.
    • To ensure compliance with organisational procedures and contractual conditions.
    • Act in a manner that safeguards children and/or vulnerable adults as applicable to the role.
    • To carry any other duty assigned by your employer.
    • Financial Administration
    • Undertake basic financial administration, including processing orders, invoices and expense claims, ensuring that appropriate records and evidence is maintained.
    • Ensure compliance with procedures to budget check all expenditure as part of authorisation process
    • Track expenditure against budget, using the financial trackers provided by GFAPU.
    • Code and align expenditure to project outputs, activities and budget lines.

    PERSON SPECIFICATION: Admin & Logistics Assistant, Nigeria (Kaduna state)

    Criteria

    Competency

    Essential (E) / Desirable (D)

    Assessment

    Education and Training

    Educated to Degree Level

    E

    Application and interview

    Experience

    • Experience of organising and managing events
    • Experience of working to tight targets and deadlines
    • Experience of working with Ministry of Health, local NGOs etc
    • Experience of financial and statistical reporting

    E

     

    E

     

    D

    E

    Application and interview

    Skills and Abilities

    • Highly numerate and literate
    • Exceptional organisation ability and attention to detail
    • Strong interpersonal and relationship building skills
    • Effective oral and written communication skills
    • Flexible with ability to multitask and prioritise time and task demands
    • Able to work on own initiative and under pressure to competing deadlines

    E

    E

     

    E

     

    E

     

    E

     

    E

    Application and interview

    Knowledge

    • Knowledge and behaviours that support equality, diversity and inclusive practice
    • Knowledge and behaviours that support safeguarding as applicable to the role
    • Knowledge of Microsoft Word, Excel, Powerpoint and Access

    E

    Application and interview

    Special Aptitude

    • Ability to network, build and maintain external partnerships/relationships
    • Ability to work co-operatively and productively as a team member
    • Willingness and ability to learn new skills and adapt to challenges quickly
    • Enthusiastic and positive approach to work
    • Sensitivity to a variety of cultures

    E

     

    E

     

    E

     

    E

    E

    Application Form and interview

    Circumstances

    Fixed-term appointment at 100%FTE until 31 Dec 2021 and then renewable annually 31 Dec 2024 (subject to funding)

    This is a non-contractual document that can be varied from time to time as circumstances dictate.

    This job description is intended to summarize the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.

    Method of Application

    This job has expired. Application is no longer allowed

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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