Admin/HR Program Support Officer at Skills Outside School Foundation

Primary Function

We are seeking an Admin / Human Resources Program Support Officer whose primary functions include:

• Populating the employee competence catalogue.
• Updating the staff register
• Comprehensive minutes preparation.
• Performance management.
• Filing, documentation and record-keeping.
• Updating policies and procedures.
• Maintaining a calendar of meetings and schedules.
• Ensuring facilities and office equipment are kept in optimal conditions.
• Administering Goal-setting documents to staff and following up on the submissions.
• Reviewing, and documenting Staff, volunteers, consultants, and trainers' reports when submitted.
• Handling administrative and secretarial matters.
• Updating of vendors register annually.
• Ensuring staff welfare is properly attended to.
• Preparing memos.
• Supporting the recruitment, hiring, onboarding, exit etc. processes.

Qualifications

• Higher National Diploma or Bachelor’s Degree in any discipline, preferably in the Social Sciences with 1 – 2 years of work experience.
• Additional qualifications in secretarial studies/ experience in secretarial and duties will be a plus.

Skills and Experience:

• VERY Excellent written and verbal communication.
• Excellent Analytical and critical thinking Skills.
• Knowledge of Microsoft Word, Powerpoint and Excel.
• Ability to use dropbox, google drive.
• General understanding of documentation.
• Creative self-starter who can work independently or on a team.