Admin Coordinator at Distritech Distribution Limited

Job Summary

• The Admin Coordinator with a focus on logistics and facility management is responsible for coordinating administrative activities, managing logistical operations, and ensuring the efficient maintenance of company facilities. The role requires exceptional organizational skills, a proactive approach to problem-solving, and a strong ability to collaborate with various departments and external partners.

Key Responsibilities

Administrative Coordination:

• Organize and oversee day-to-day administrative operations, ensuring smooth workflows across departments.
• Act as a central point of contact for administrative support, addressing queries and resolving issues promptly.
• Maintain accurate records of administrative activities, including vendor contracts, invoices, and resource allocations.
• Coordinate the procurement and distribution of office supplies and equipment.

Logistics Management:

• Monitor and coordinate logistics operations, including the movement, storage, and distribution of goods.
• Ensure the timely and cost-efficient delivery of resources to support business operations.
• Maintain an accurate inventory of supplies and equipment, implementing effective stock management practices.
• Collaborate with vendors and service providers to streamline logistics processes and ensure compliance with agreements.

Facility Management:

• Coordinate the maintenance, repair, and upkeep of company facilities, ensuring they meet safety and operational standards.
• Organize routine inspections and maintenance schedules to prevent disruptions.
• Manage facility-related service contracts, including cleaning, security, and utilities.
• Assist in the planning and execution of facility upgrades and space optimization projects.

Health, Safety, and Compliance:

• Support compliance with health, safety, and environmental regulations across facilities and logistics operations.
• Coordinate safety drills and ensure readiness for emergencies.
• Identify and address potential risks related to facilities and logistics promptly.

Communication and Reporting:

• Prepare and present reports on administrative, logistics, and facility management activities.
• Communicate effectively with internal stakeholders and external vendors to ensure alignment with business objectives.
• Provide regular updates on project progress, challenges, and solutions.

Key Performance Indicators (KPIs):

• Efficiency and accuracy in logistics coordination.
• Facility maintenance response time and uptime.
• Compliance with health and safety standards.
• Cost savings in logistics and facility operations.
• Timeliness in procurement and resource distribution.

Qualifications and Skills

Education:

• Bachelor’s Degree in Business Administration, Logistics, Facility Management, or a related field.

Experience:

• 3+ years of experience in administration, logistics, or facility management roles.

Skills and Competencies:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Knowledge of logistics and facility management best practices.
• Proficiency in software tools for logistics and facility management.
• Problem-solving and decision-making skills.
• Attention to detail and ability to manage multiple priorities.

Certifications (Preferred):

• Certification in Facility Management (e.g., FMP, CFM).
• Logistics or Supply Chain certifications (e.g., CSCP, CLTD).