Admin Assistant at Hantek Digital Consult

POSITION SUMMARY
The position of administrative assistant consists of being responsible for providing administrative and clerical services to ensure effective and efficient operations.
ESSENTIAL JOB FUNCTIONS

• Answer phone calls and direct calls to appropriate parties or take messages.
• .File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Organizing meetings and managing databases.
• File and retrieve corporate documents, records, and reports

MINIMUM REQUIREMENTS
EDUCATION
HND or higher In Business Administration or related course
EXPERIENCE
1 year
SKILLS AND KNOWLEDGE

• Proven experience as an administrative assistant, virtual assistant, or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.