Admin and Finance Assistant at Off-Field Concepts Limited

Job Description

• Maintains CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, travel; and coordinating with meeting attendees. Maintain calendar for appointments, calls, meetings, VIP visitors, key projects and follow-up tracking; 

• Receiving and welcoming visitors and clients in a respectful and appropriate manner; 

• Call scheduling and management;

• Setup, assist and follow up on the CEO's tasks (communicates clearly and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities);

• Responding to email correspondence;

• Preparing regular reports on expenses and office activities and budgets;

• Receiving, drafting and follow-up on administrative letters; 

• Handling and keeping records of the organization’s finances;

• Coordinating logistics for movement of goods and staff;

• Stock management;

• Ensuring that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation;

• Ensuring that all items are well organized and correctly stored, protected, fully identified, and easily accessible;

• Managing petty cash and petty cash request on a daily basis;

• Review eligibility of all related expenses shown on invoices from vendors and service providers;

• Purchasing of all office supplies e.g stationery, papers, groceries, refreshments, etc;

• Ensuring e-archiving and e-filing of documents for easy retrieval when the need arises; 

• Managing all incoming and outgoing documents; 

• Support in organization of events, travel arrangements, hotels bookings etc;

• Support in general office duties & maintenance and any other assigned duties.

Job Requirements

• B.Sc/HND in Business Administration, Finance or any other related course of study;

• Minimum 2 years post NYSC experience as an Admin and Finance Assistant;

• Good knowledge and experience in Project Management and Financial accounting is an added advantage;

• Proficiency in Microsoft Office;

• Excellent reporting skills;

• Good time management skills;

• Excellent written and oral communication skills;

• Good knowledge and practice of office ethics;

• Flexible and adaptable to any situation;

• Ability to work independently with little or no supervision;

• Excellent record keeping skills;

• Solid knowledge of office procedures;

• Strong organizational and problem-solving attitude;

• Attention to details.