Admin and Facility Officer at Elizabeth Maddeux

Job Summary

• Our client, a leading FMCG manufacturing company in Abuja, is seeking a highly organized and proactive Admin & Facility Officer to oversee office administration and facility management.
• The role ensures smooth daily operations, optimal utilization of company assets, vendor coordination, and a safe, functional, and compliant working environment

Key Responsibilities
Administrative Management:

• Manage day-to-day administrative tasks, including correspondence, filing, and record keeping
• Support HR and management with staff logistics, meetings, and internal communications
• Maintain office supplies and ensure timely procurement of consumables
• Implement and monitor administrative policies and procedures

Facility Management:

• Ensure effective maintenance and upkeep of factory and office facilities
• Coordinate preventive and corrective maintenance of utilities, equipment, and infrastructure
• Maintain asset registers and track company property usage
• Manage security, cleaning, and general housekeeping services

Vendor & Service Coordination:

• Liaise with vendors, contractors, and service providers to ensure timely and quality service delivery
• Monitor vendor performance, contracts, and compliance with service level agreements
• Support procurement and cost optimization related to administrative and facility services

Health, Safety & Compliance:

• Ensure office and factory areas comply with safety, hygiene, and regulatory standards
• Implement basic HSE practices and respond to facility related safety incidents
• Conduct regular audits of facility conditions and administrative processes

Reporting & Budget Control:

• Prepare reports on administrative activities, facility maintenance, and vendor performance
• Monitor and control administrative and facility related expenses
• Recommend improvements for efficiency, safety, and cost effectiveness

Key Performance Indicators (KPIs)

• Timeliness and accuracy of administrative reports
• Facility uptime and functionality
• Response time to maintenance requests
• Vendor service quality and adherence to contracts
• Asset register accuracy and audit compliance
• Office and factory cleanliness, safety, and HSE compliance
• Administrative and facility costs versus budget
• Staff satisfaction with administrative support

Qualifications & Experience

• HND or Bachelor’s degree in Business Administration, Public Administration, Facilities Management, or related field
• 2–4 years experience in administrative or facility management, preferably in manufacturing or FMCG
• Familiarity with office and factory operations, vendor management, and HSE standards.

Skills & Competencies:

• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Problem solving and proactive approach to facilities issues
• Basic financial and budget management skills
• Ability to work independently and under minimal supervision
• Integrity, reliability, and attention to detail.

What We Offer

• Competitive salary
• Training and professional development opportunities
• Career growth in a performance driven FMCG company
• Supportive team culture and enabling environment.