Admin and Facility Officer at Elizabeth Maddeux

Our client in the pharmaceutical industry, is seeking an experienced and strategic Admin and Facility Officer to lead and optimize end-to-end business operations. The Admin and Facility Officer will be responsible for overseeing the day-to-day administrative operations and facility management of the organization. This role ensures a safe, efficient, and well-maintained working environment while providing administrative support to enhance productivity and compliance within the pharmaceutical setting.

Key Responsibilities

1.Administrative Management
Manage day-to-day office administration and support services.
Coordinate procurement of office supplies, consumables, and services.
Maintain accurate records, files, and documentation in line with company and
regulatory standards.
Support internal communication and coordination across departments.
Facilities Management

• Oversee maintenance of office buildings, warehouses, laboratories, utilities and other company facilities.
• Liaise with vendors, service providers, and contractors for repairs and maintenance.
• Monitor cleanliness, waste disposal, and pest control in line with pharmaceutical hygiene standards.

Health, Safety & Compliance

• Ensure facilities comply with pharmaceutical industry standards, health and safety
• regulations, and company policies.
• Maintain records for audits, inspections, and compliance reviews.

Asset & Inventory Management

• Maintain an up-to-date asset register for office and facility equipment.
• Track usage, maintenance schedules, and replacement needs.
• Ensure proper handling and storage of administrative assets.

Vendor & Cost Management

• Monitor vendor performance and service-level compliance.
• Support cost control initiatives and budget tracking for administrative expenses.

Support to Management

• Prepare reports on facility status, incidents, and maintenance activities.
• Support company events, meetings, and inspections.

Qualifications & Experience

• Minimum of a Bachelor’s degree or HND in Business Administration, Facilities Management, or a related field.
• 2–4 years relevant experience in administration or facility management.
• Prior experience in the pharmaceutical or regulated industry is an advantage.

Skills & Competencies

• Strong organizational and multitasking skills.
• Good knowledge of facility management practices.
• Attention to detail and problem-solving ability.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Basic knowledge of health and safety regulations.
• Proficiency in Microsoft Office tools.

What We Offer

• Competitive salary.
• Stable and structured work environment.
• Opportunity to work within a reputable pharmaceutical organization.
• Career growth and professional development opportunities.