Activities and Athletics Assistant at American International School of Lagos

Key Responsibilities

After-School Activities (ASA)

• Organize daily ASA logistics, including rosters, signage set up, and activity leader communication.
• Manage ASA registration, payroll, and financial records.
• Oversee purchases for equipment, clothing, and awards.

WAISAL Activities & Competitive Sports

• Coordinate travel arrangements for teams, including visas, flights, and accommodations.
• Assist with hosting WAISAL events, ensuring smooth logistics and communication.
• Manage distribution, collection, and records of team uniforms.

Community & Saturday Sports

• Schedule and coordinate facility use with community sports organizers.
• Provide security with weekly attendee lists for access control.
• Communicate schedule updates and disruptions.
• Organize and manage Saturday Sports, including registration and coach coordination.

Event & Facility Management

• Support event planning and ensure all logistical needs are met.
• Manage IT administrative systems and facility bookings.
• Oversee scheduling for ASAs and external events.
• Follow up with staff on bookings and facility usage.

Administrative & Supervisory Duties

• Provide administrative support to the Activities & Athletics Director.
• Monitor student attendance and ensure supervision during ASAs.
• Assist with clerical tasks for trips, excursions, and event planning.
• Support teachers and activity leaders with materials and setup.

Qualifications & Skills

• Strong organizational and administrative skills.
• Ability to manage multiple tasks, prioritize effectively, and work independently with a big-picture mindset.
• Experience working with students, coaches, and external organizations.
• Proficiency in Veracross, Google Suite, and other relevant administrative platforms.
• Strong communication skills for coordinating with staff, parents, and community members.
• Ability to work flexible hours, including evenings and weekends as needed.