Accounts Officer at Kukah Centre

MAIN RESPONSIBILITIES AND TASKS

The Account officer will have the following responsibilities and tasks:

• Keep accurate and regular accounts for the implementation of the project.
• Compliance with the accounting and bookkeeping policies and procedures as stipulated in the donor agreement and The Kukah Centre policies.
• Ensure members of staff and vendors comply with the organisation’s procurement, financial and other relevant policies.
• Strengthen and ensure compliance with the internal control systems of the organisation
• Ensure income and expenditure relating to the action to be easily traced, identified, and verified.
• Timely processing of payments to participants and vendors who have provided complete documentation.
• Ensure proper preparation and documentation of monthly bank reconciliations, supporting schedules, and analyses, which will be reviewed and approved by the appropriate managers.
• Ensure proper documentation and archiving of financial reports/transactions and documents so that the records can be easily accessible and verified, for a period of at least 10 years.
• Ensure all the supporting documents are saved electronically and original hard copies.
• Collaborate with the Procurement Officers to ensure Value For Money (VFM) delivery at all times
• Ensure proof of procurement procedures (quotations, evaluation reports, and final decision to purchase) are strictly adhered.
• Ensure proof of commitments such as contracts and order forms are signed and documented.
• Ensure proof of service delivery such as approved reports, timesheets, transport tickets, certificates etc before final payment is made.
• Ensure strict compliance with the remittances of tax (PAYE, WHT) and pension as stipulated by the law and provide invoice and receipt of tax payments.
• Support the Audit Process of the Centre and respond to audit queries and management letter.
• Ensure sufficient and complete documentation for media activities such as Airing certificates, call cards, invoices, receipts.
• Ensure use vehicle logbook for fuel and oil usage.
• Ensure documentation and provide records for staff payroll, timesheet, and payslips.

REQUIRED EXPERTISE

Qualifications:

• Minimum of a bachelor’s degree or equivalent in in Finance, Accounting, or any other financial related course
• Recognised accountancy qualification (ICAN or ACCA) and relevant post qualification experience
• General professional experience:
• Strong analytical and problem solving skills.
• Proficiency in computerised information management system such as Microsoft Office Suite
• Excellent Communication and interpersonal skills. Ability to represent The Kukah Centre in a
• professional and competent manner with external individuals and organisations.
• Proficiency in the use of Online Intuit QuickBooks
• Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through
• Excellent attention to detail and strong problem-solving skills.
• Demonstrable experience in the preparation of budgets during project identification phase, forecasting and monitoring of expenses
• Excellent organisational skills and flexible approach to planning comprehensively, managing and prioritising effectively a high workload and multiple tasks and deadline
• Excellent understanding of confidentiality to work.
• Proven experience as a good team player and demonstrably cooperative with members of other teams, responding quickly and accurately to queries and issues.
• Good analytical and conceptual thinking skills with a proven proactive approach to identifying and resolving problems and suggesting improvements that continuously seek to provide a better service to The Kukah Centre.
• Ability to work with minimal supervision.

Specific professional experience:

• Minimum of 3–5 years practical experience in the NGO workspace of all core financial management & accounting activities, including accounts payable, bookkeeping cash management, budget development, statutory requirements and standard accounts
• Experience in Contract and Grant Management within an NGO setting with a proven knowledge and experience in grant accounting and sound experience with donors funding regulations, procedures, and reporting requirements.
• Strong numerical skills and experience using a computerised financial management information system (QuickBooks Online)
• Financial reporting and decision making
• Experience of audit in the NGO set up.
• Strong working knowledge in financial and project management and administration