Accounts Assistant at IITA - International Institute of Tropical Agriculture

Duration: 6 months
Location: Yola
DUTIES:

• Assist the Activity Accounting Officer to manage the Activity’s accounting system and reporting process, ensuring completeness of ledgers and all supporting
• documentation and compliance with IITA and Donors’ finance and procurement regulations.
• Prepare payment schedules for payments from the Activity’s Imprest account as well as payments from the HQ Finance Directorate.
• Ensure Expenses are authorized and processed in accordance with agreed procedures for both IITA and donors.
• Prepare petty cash payments, journals and vouchers and ensuring these are posted into the general and other account ledgers.
• Process advances and claims for payment and maintaining cash advances register for follow up on the reimbursement of advances, accounting for Activity payables and
• receivables.
• Maintaining accounting records, ensuring they are complete, accurate, well archived and safeguarded.
• Prepare invoices and chargeback statements for services provided to individuals or other
• institutions and partners.
• Prepare statement of expenditure (SOE) as required by the donor for justification of advances, direct payments, and replenishment of accounts.
• Monitor the processing of program cash/travel advances, expense claims and reimbursemen by activity staff.
• Respond to account inquiries and provide prompt feedback to users.
• File and keep activity’s accounting supporting documents and records.
• Track and monitor resource needs and other material needs for carrying out financial tasks.
• Assist in the organization and management of internal and external audits and compliance checks.
• Perform any other job-related task as may be assigned by the Supervisor.

QUALIFICATION:
BSc/HND in Accounting, Finance, Economics, Business Administration, or related field with a minimum of one (1) years’ experience performing similar or related role in a well-
structured organization.
COMPETENCIES:
The ideal candidate must:

• Have excellent computer skills with good grasp and knowledge of spreadsheets, word processing and other MS office applications. Good knowledge of Oracle
• Applications will be an added advantage.
• Have excellent interpersonal skills and the ability to work in a team-oriented multicultural environment.
• Have Proficiency in English language with excellent writing, communication, and presentation skills.
• Be a fast learner and pay attention to details.
• Have personal integrity and ability to maintain confidentiality.

REMUNERATION:
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.