Job Purpose
The Accountant is responsible for managing the financial records, reporting, and controls of the fleet management operations. This role ensures accurate financial tracking of vehicle-related expenses, fuel consumption, maintenance costs, vendor payments, and revenue streams while maintaining compliance with internal policies and regulatory requirements.
The position plays a critical role in cost optimisation, financial transparency, and operational efficiency within the fleet business.
Key Responsibilities:
Financial Reporting & Record Keeping
- Prepare and maintain accurate financial records in line with accounting standards.
- Generate monthly, quarterly, and annual financial reports.
- Reconcile general ledger accounts, bank statements, and vendor accounts.
- Monitor cash flow and prepare financial forecasts.
Fleet Cost Management & Analysis
- Track and analyse vehicle-related expenses including:
- Fuel consumption and variances
- Repairs and maintenance costs
- Insurance and licensing fees
- Depreciation of fleet assets
- Prepare cost-per-vehicle and cost-per-kilometre analysis reports.
- Identify cost-saving opportunities and recommend efficiency improvements.
Revenue & Billing Oversight
- Monitor billing for vehicle rentals, shuttle services, and corporate contracts.
- Ensure accurate invoicing and timely revenue recognition.
- Reconcile payments received via cash, transfers, POS, or other channels.
- Follow up on outstanding receivables.
Vendor & Payables Management
- Review and verify vendor invoices (maintenance, parts suppliers, fuel vendors, etc.).
- Process payments in accordance with company approval procedures.
- Maintain updated vendor records and contracts.
Asset & Inventory Management
- Maintain fixed asset register for fleet vehicles.
- Calculate and record depreciation schedules.
- Track spare parts inventory and ensure proper valuation.
Compliance & Internal Controls
- Ensure adherence to internal financial policies and procedures.
- Support internal and external audits.
- Ensure tax compliance, statutory remittances, and regulatory filings.
- Strengthen financial controls to prevent fraud or misappropriation.
Support to Management
- Provide financial insights to support operational decision-making.
- Participate in budgeting and strategic planning processes.
- Present financial reports to management when required.
Key Performance Indicators (KPIs)
- Accuracy and timeliness of financial reports
- Reduction in fuel and maintenance cost variances
- Effective receivables collection cycle
- Compliance with audit and regulatory requirements
- Zero tolerance for financial leakages or unresolved discrepancies
Qualifications & Experience
- Bachelor’s degree in Accounting, Finance, or related field
- Professional certification (ACA, ACCA, or equivalent) — added advantage
- Minimum of 5 years’ accounting experience (experience in fleet, logistics, or transportindustry preferred)
- Proficiency in accounting software (e.g., Sage, QuickBooks, SAP)
- Strong analytical and reconciliation skills
Required Competencies
- High integrity and ethical standards
- Strong attention to detail
- Analytical and problem-solving skills
- Ability to interpret financial data for operational decision-making
- Strong communication and reporting skills
- Ability to work under pressure and meet deadlines
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