Accountant at Ren San & Co.

Job Summary

• As an Accountant, you will be responsible for managing all financialoperations, ensuring the accuracy of financial records, compliance with organisational policies,and adherence to relevant regulatory standards.
• Your role will also involve financial tracking,reporting, payment processing, and collaboration with the administrative team to enhance transparency and accountability in the foundation’s financial practices.

Key Responsibilities
Financial Management & Reporting:

• Maintain accurate financial records by categorising expenses into appropriate cost centres, such as administrative costs, programme expenses, and event costs.
• Prepare detailed financial reports, including reconciliations, past and current expense records, and quarterly financial summaries for review.
• Prepare and present the foundation’s yearly financial reports, ensuring they provide a comprehensive overview of financial activities.
• Ensure the reconciliation of financial records with bank statements and accounts payable/receivable.
• Monitor cash flow to ensure the availability of funds for operational needs.

Document Management & Internal Controls:

• Establish and manage a secure digital filing system (e.g., Google Drive) for financial documents, ensuring all receipts, invoices, and supporting documents are properly organised and accessible.
• Ensure accurate documentation and tracking of all transactions, including petty cash expenses and major purchases.
• Develop and maintain quarterly categorised reports for enhanced financial clarity and audit readiness.
• Transition financial processes from informal methods to a structured system with robust documentation and internal controls.

Account & Payment Management:

• Serve as a signatory to the organisation's accounts, ensuring all transactions are authorised and documented.
• Initiate and oversee payment processes in collaboration with the account officer, maintaining professional and transparent communication.
• Ensure timely submission and verification of receipts for all financial transactions.
• Investigate and document explanations for any missing receipts, understanding that non-compliance may impact performance evaluations.

Compliance & Risk Management:

• Ensure compliance with the foundation’s financial policies and applicable regulatory standards.
• Identify and address potential financial risks, providing solutions to mitigate their impact.

Collaboration & Strategic Support:

• Collaborate closely with the administrative team to ensure seamless financial workflows and effective communication.
• Support the foundation's efforts to enhance operational efficiency, accountability, and transparency in financial management.
• Provide input and guidance on budget planning and financial forecasting.

Data Protection & Confidentiality:

• Uphold strict confidentiality standards when handling all financial information.
• Ensure compliance with data protection regulations and internal policies.

Requirements

• Bachelor’s Degree in Accounting, Finance, or a related discipline.
• 3-5 years of experience in accounting or financial management, preferably in a non-profit or social impact organisation.
• Professional certification (e.g., ICAN, ACCA or in progress) is an advantage.

Core Competencies:

• High level of accuracy, discipline, and attention to detail.
• Strong financial judgement and risk awareness.
• Excellent organisation and documentation skills.
• Integrity, discretion, and accountability.
• Ability to manage multiple priorities in a dynamic environment.