Accountant at People Apex Solution

Job Summary

• We are seeking an accountant for a client in the hospitality industry to oversee the financial operations of a hotel.
• This role includes managing daily accounting tasks, preparing financial reports, monitoring budgets and cash flow, and ensuring compliance with financial regulations. 
• The ideal candidate will have strong analytical skills, exceptional attention to detail, and a solid understanding of the unique financial aspects of the hospitality sector.

Key Responsibilities
Financial Record Keeping:

• Maintain accurate and up-to-date financial records for the hotel.
• Record daily financial transactions, including income from guests, restaurant sales, and other revenue sources.
• Ensure all invoices, receipts, and expenses are properly recorded and categorized.
• Reconcile bank statements, accounts payable/receivable, and general ledger accounts.

Budgeting & Forecasting:

• Assist in the preparation and monitoring of the hotel’s annual budget.
• Forecast future revenues, expenses, and profit margins based on historical data and market trends.
• Provide financial insights to management for strategic decision-making.
• Prepare monthly, quarterly, and annual financial reports to assess performance against the budget.

Accounts Payable/Receivable Management:

• Monitor and process all hotel invoices, ensuring timely and accurate payments to vendors.
• Track and follow up on outstanding payments from clients, guests, and third-party vendors.
• Manage payroll functions, ensuring all employees are paid accurately and on time.

Cost Control:

• Implement and maintain cost control systems to minimize wastage and optimize financial efficiency.
• Analyze operational costs such as utilities, food and beverage, labor, and room supplies.
• Review and negotiate contracts with vendors to ensure cost-effectiveness.

Financial Reporting & Analysis:

• Prepare financial statements, balance sheets, profit and loss reports, and other required documentation.
• Conduct variance analysis to explain discrepancies between budgeted and actual figures.
• Present financial data to management and stakeholders in a clear, concise manner.
• Prepare reports for tax purposes and ensure compliance with tax regulations.

Internal Controls & Compliance:

• Ensure compliance with accounting policies, procedures, and internal controls.
• Perform regular audits to detect any discrepancies or potential fraud.
• Work closely with external auditors during the annual audit process.
• Stay updated with changes in financial regulations and hospitality industry standards.

Cash Flow Management:

• Monitor daily cash flow to ensure that the hotel has sufficient funds to meet its obligations.
• Manage cash flow forecasts, identifying potential shortfalls and recommending corrective actions.
• Handle all banking activities including deposits, withdrawals, and bank reconciliations.

Collaboration with Other Departments:

• Work closely with department heads (e.g., front office, food and beverage, and housekeeping) to ensure financial efficiency across all hotel operations.
• Provide financial training to non-finance staff to enhance their understanding of financial processes and goals.

Technology & System Management:

• Utilize accounting software and property management systems (PMS) to manage hotel finances.
• Ensure accurate integration between front-office systems and accounting systems.
• Recommend improvements to existing financial systems and processes for better efficiency.

Qualifications & Skills
Education:

• Bachelor’s degree in Accounting, Finance, or a related field. CPA, CMA, or other relevant certifications are preferred.

Experience:

• Minimum of 3-5 years of experience in accounting, preferably within the hospitality industry.
• Familiarity with hotel accounting practices and systems (e.g., Opera, Micros, QuickBooks, etc.).

Skills:

• Strong understanding of financial management and accounting principles.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Excellent analytical skills and attention to detail.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Strong communication skills, both written and verbal, with the ability to present financial data to non-financial stakeholders.
• Ability to work independently and collaboratively in a team environment.

Knowledge of Regulations:

• Familiarity with tax regulations, labor laws, and other financial compliance requirements in the hotel industry.

Work Environment:

• The role typically operates in an office environment within the hotel premises but may require interaction with various departments across the hotel. Occasional overtime may be necessary, especially during financial reporting periods or audits.

Career Growth:

• The position offers opportunities for growth into senior financial roles such as Financial Controller, Director of Finance, or other leadership positions within the hotel management team.