Accountant at Merat Hotel and Suites

Essential Job Responsibilities:

The roles and responsibilities of the Accountant include but not limited to:

• Ensure the timely and accurate production of all financial information to the company standard.
• Prepare and Upload Daily Revenue figures into Accounting System.
• Daily VAT reconciliation and investigation.
• Support Income Audit and Accounts Receivables function.
• Daily Credit Card, POS Reconciliation.
• Accounts Payable invoice processing – monitor and analyze expenses, identifying areas of cost optimization.
• Accounts Payable Statement Checks, Accounts Payable Supplier Queries.
• Monitor and manage Accounts Inbox.
• Completion of the daily bank reconciliation.
• Petty cash reclaims – Log and code the reimbursed receipts.
• Support Budgeting and Forecasting activities.
• Collaborate with other departments to gather relevant financial information.
• Actively review standard operating procedures, ensuring the hotel is complying with audit standards and performing spot checks as required.
• To proactively support the Auditor and Cashier, being able to deputize in their absence.
• To act as trainer for accounts assistant, providing advice on best practice, use of the accounting and operating system, month end procedures, and audit standards.
• Assist in the preparation for Audits and provide necessary documentation.
• Ensure accurate entries of supplier invoices including coding of invoices on our E-invoicing system (TradeShift)
• Work closely with the GL accounting teams to ensure correct invoice entries
• Adhere to current VAT rules & regulations
• Check and validate invoices on hold Develops and recommends the department’s budget and objectives and manages within those approved plans.
• Reporting financial results to the General Manager,
• Establishes, coordinates and administers all financial systems, internal controls and the hotel’s capital expenditure plan.
• Prepares and reviews budgets, forecasts, operating results, financial reports and tax returns in compliance with government regulations
• Responsible for planning, directing, controlling, coordinating and participating in the activities of All Accounting personnel; IT, Purchasing and Stores of the Hotel.
• Ensure compliance of all accounting system, procedures and reports with established accounting and control standards and procedures in compliance with all government regulations and Merat’s Policy as approved by the owners.
• Anticipate and address guest issues and establish proactive processes to promote guest satisfaction.
• Maintain good relations with banks to facilitate operation in the hotel.
• Maintain good relationship with government to facilitate the handling of such hotel functions as tax matters, import licenses and customs clearances.
• Direct preparation of annual budgets and monthly forecasts; establish or recommend to management major economic objectives and policies for the hotel.
• Support General Manager by direct preparation of monthly and annual reports to summarize and forecast the hotel’s revenues, expenses and earnings based on past, present and expected operations.
• Assist all department heads in the preparation of their respective budgets and feasibility studies and whenever any financial information or expertise is required.
• Direct, coordinate and participate in all activities of Accounting personnel, such as:
•  preparing management reports, financial statements and related accounting reports;
•  receiving, storing, issuing, accounting for, and controlling the cost of food, beverage, general supplies, operating equipment and fixed assets; reconciliation of all revenue requisition needed equipment, materials and supplies; receiving, keeping, depositing, and disbursing funds; preparing, controlling and maintaining all vouchers and cheques; processing and preparing all credit applications; auditing all revenue reports of the hotel;
• Is an integral part of the business team, attends all scheduled meetings and contribute actively with proper preparation.
• Ensure compliance with corporate accounting policies and procedures, legal requirements and contractual obligations, utilizing internal controls, auditing and security procedures.
• Ensure the collection of payments in accordance with company policies.
• Monitor hotel expenses to stay within budget guidelines, as well as gather and report financial information to the General Manager.
• Ensures optimal compliance with corporate focus audit.
• Assist, prepare and run the monthly centralized payment process
• Liaise with the GL and AR accounting teams to ensure internal process is followed regarding supplier payment validations
• Prepare, check and obtain relevant authorisations for payment Manual Payments & Expenses
• Check, prepare and pay the Staff Expenses for hotels & HO teams General Duties
• Attend and participate to regular team & departmental meetings
• Take part in group projects when required
• Check & prepare all Payments for Merat Hotel and Suites including manual payments
• Check, prepare and pay the Staff Expenses for hotels & HO teams 

Knowledge and Experience:

Ideal candidate will have:

• Bachelor’s Degree in Accounting, Banking and Finance, Business Administration or related field, Masters degree is an added advantage
• In depth knowledge of Microsoft Office Suites
• Good knowledge of accounting principles
• A minimum of five (5) years’ experience in same position
• Detail oriented with strong organizational skills and ability to maintain accuracy and precision in financial records.
• The ability to identify financial issues, analyze root causes, and propose a solution.
• Must be flexible in working hours, including weekends, evenings and holidays