Accountant at Efficacy Construction Company

Job Summary

• As an Accountant, you will be responsible for maintaining accurate financial records, preparing financial reports, ensuring statutory compliance, managing accounts receivable and commission payments, reconciling accounts, and providing financial insights to support management decision-making.
• The role requires maintaining the integrity of the company's financial information while ensuring excellent service delivery to both internal and external stakeholders.

Key Responsibilities
Financial Accounting and Reporting:

• Prepare monthly management accounts, including Balance Sheet, Profit and Loss Account, Cash Flow Statement, and other financial reports.
• Prepare and submit periodic financial statements and reports to Management.
• Maintain accurate and up-to-date financial records and accounting information.
• Analyse financial transactions and substantiate records through proper documentation and auditing processes.
• Analyse business operations, trends, costs, revenues, financial commitments, and obligations to forecast future revenues and expenses.
• Advise Management on resource utilization, tax strategies, financial risks, and budget assumptions.
• Prepare weekly, monthly, quarterly, and ad hoc financial reports as required.

Accounts Receivable and Client Account Management:

• Manage and maintain the accounts receivable ledger and related files.
• Maintain billing systems and generate customer invoices promptly.
• Issue and post client receipts and update customer accounts on SAGE Accounting Software.
• Prepare monthly customer account reconciliations and account statements.
• Research and resolve payment discrepancies.
• Investigate and resolve customer queries, complaints, and inquiries.
• Communicate with clients, realtors, and other stakeholders through phone calls, emails, and physical meetings.
• Prepare monthly performance metrics, including:
  • Total customer cash inflows.
  • Expected collections within the reporting period.
  • Outstanding receivables based on customer payment plans.

Commission Administration:

• Prepare commission schedules and obtain necessary approvals in accordance with company policies.
• Ensure Contracts of Sale are duly executed before commission payments are processed.
• Communicate with clients and realtors regarding pending contractual documentation where necessary.
• Post commission payables into SAGE Accounting Software.
• Update realtor accounts based on commission payments made.
• Reconcile realtor commission accounts regularly.
• Implement effective controls to ensure accurate and timely commission payments.
• Correspond with realtors regarding commission payments and related matters.

Accounting Operations and Reconciliations:

• Post expense transactions into SAGE Accounting Software.
• Perform regular account reconciliations, including customer, realtor, and general ledger accounts.
• Reconcile bank statements and ensure all company bank accounts are updated and balanced.
• Reconcile payment records and financial statements regularly.
• Process payment receipts, invoices, and related accounting documents.
• Maintain and update the company's Fixed Asset Register.

Documentation and Record Management:

• Maintain proper bookkeeping databases, spreadsheets, and accounting records.
• Maintain clients' files and ensure proper documentation and record retention.
• Work closely with Land Assist on client management and documentation processes.
• Develop, implement, improve, and document accounting and recordkeeping systems using current technology.

Compliance and Internal Control:

• Ensure financial records are accurate and audit-ready at all times.
• Ensure compliance with statutory obligations, registrations, tax remittances, and regulatory requirements.
• Support internal and external audits by providing required documentation and explanations.
• Implement and maintain effective internal control measures to safeguard company assets and financial information.

Strategic and Administrative Responsibilities

• Participate in departmental initiatives, projects, and continuous improvement activities under the direction of the CFO.
• Contribute to the development of a world-class Finance and Accounts function.
• Submit weekly, quarterly, and annual performance reports, including appraisal reports and target achievement updates.
• Perform any other duties assigned by Management, the CFO, or authorized supervisors to ensure efficient and excellent service delivery.

Qualifications and Experience

• Degree in accounting or related field.
• Possession of ACCA or ACA, CFA is an added advantage.
• Minimum 3 years’ experience as a financial accountant.
• Good knowledge of basic accounting procedures and principles.
• Strong analysis and financial modelling skills with advanced use of SAGE, Microsoft Excel andaccounting software.
• Excellent written and oral communication skills.
• In-depth understanding of business bookkeeping procedures.
• Solid knowledge of accounting regulations and practices in Nigeria.
• Experience working in a fast-paced environment.
• Attention to detail.
• Confidentiality & Honesty.
• Excellent written and oral communication skills.
• Ability to work well in a team.

Competencies and Skills:

• Financial Reporting and Analysis.
• Accounting and Bookkeeping.
• Accounts Receivable Management.
• Budgeting and Forecasting.
• Tax and Regulatory Compliance.
• Attention to Detail and Accuracy.
• Analytical and Problem-Solving Skills.
• Communication and Interpersonal Skills.
• Time Management and Organization.
• Integrity and Confidentiality.
• Customer Service Orientation.