Account Officer at U-Connect Human Resources Consulting

Key Responsibilities
Cashier / Account Receivables:

• Receive cash deposits and issue receipts
• Record all cash and credit transactions.
• Ensure all transactions run smoothly
• Ensure cash balance
• Turning off money received/issued according to notes and physical money
• Recording and updating the status of aging receivables
• Make a report on the status of receivables
• Schedule collections according to the accounts receivable aging
• Do stock taking between outstanding invoices and reports aging receivables
• Manage transactions with customers using cash registers
• Collect payments, whether in cash or credit
• Issue receipts, refunds, change
• Track transactions on balance sheets and report any discrepancies

Transaction Processing:

• Perform the day-to-day processing of accounts payable transactions in line with the company policies and procedures
• Receive and verify vendor/supplier invoices and requisitions for goods and services
• Vouch invoices on the Accounting Software for an efficient “three- way match” to validate Purchase Order, Good Receipt Note and Vendor Invoice
• Verify documents for completeness and compliance with government and private agencies
• Prepare batches of invoices for data entry
• Code all invoices to the correct cost code/chart of expense and cost centre to ensure consistency with the budget.
• Prepare supplier reconciliation statements for each supplier before each payment is made, using the company’s creditors ledger
• Maintain a MS Excel Tracker for all documented outgoing payments
• Monitor, review and follow up on all product purchases POs and vendor invoices to ensure that such transactions are correctly and promptly posted, and any unusual variances are resolved or promptly brought to your supervisor’s attention for action.

Filing and Documentation:

• Maintain updated vendor and bank payments files and manage file numbering system.
• Manage and maintain current and archived filed source documents

General Ledger:

• Review list of recurring journal entries
• Initiate and process journal entries into various accounts.

Periodic Reporting:

• Participate in periodic/ year end closing
• Prepare relevant financials in line with the demands of the functional unit heads
• Reconcile sub-ledgers

Key Performance Indicators - KPI

• Journal Entries Accuracy
• Timely Reporting

Requirements

• A Bachelors Degree in Accounting or relevant discipline
• Must possess 3-5 years of relevant experience
• ICAN, ATSWA is an added advantage
• Exceptional MS Office skill - especially Word, Excel, Powerpoint
• In-depth knowledge of accounting and bookkeeping
• Teamwork – Ability to work together in a team
• Outstanding written and verbal communication skill