Account Officer I at J3 Foods and Stores International

Reports To: Finance Manager / Head of Finance

Job Summary

• The Account Officer is responsible for maintaining accurate financial records, processing financial transactions, reconciling accounts, monitoring cash flow, preparing financial reports, ensuring compliance with company financial policies, and supporting the overall financial management of J3 Foods & Stores International.
• The role requires a high level of integrity, accuracy, and accountability in handling company funds and financial information.

Key Responsibilities
Financial Record Keeping:

• Record all financial transactions accurately and promptly in the company's accounting system/ERP.
• Maintain proper filing and documentation of financial records.
• Ensure all accounting records are complete and up to date.

KPI:

• 100% accuracy in financial entries.
• All transactions recorded within 24 hours.
• Zero missing financial documents.

Cash Management:

• Monitor daily cash inflows and outflows.
• Verify all cash collections and payments.
• Ensure proper custody of company funds.
• Conduct daily cash reconciliation.

KPI:

• Zero unexplained cash shortages.
• 100% daily cash reconciliation completed.
• Cash discrepancies resolved within 24 hours.

Bank Reconciliation:

• Prepare bank reconciliation statements.
• Monitor all bank transactions.
• Investigate and resolve discrepancies promptly.

KPI:

• Monthly bank reconciliation completed by the 5th working day of the following month.
• Zero unresolved reconciliation items older than 7 days.

Accounts Receivable:

• Monitor customer payments.
• Follow up on outstanding invoices.
• Maintain an accurate debtor schedule.
• Escalate overdue accounts.

KPI:

• Customer collections achieve 95% or more of outstanding receivables within agreed credit terms.
• Debtor aging maintained within company limits.
• Monthly receivable report submitted on time.

Accounts Payable:

• Process supplier invoices.
• Verify supporting documents before payment.
• Ensure timely payment of approved expenses.

KPI:

• Supplier payments processed within approved timelines.
• Zero duplicate or unauthorized payments.
• 100% compliance with payment approval procedures.

Requirements

• Interested candidates should possess an HND qualification with 4 - 6 years experience.