Account / Admin Support Officer at Kaplo Africa

Job Summary

• We are seeking a smart, organized, and hardworking Admin Officer to provide efficient administrative and accounting support while ensuring the smooth day-to-day running of the office.
• The ideal candidate must have a strong accounting background and be comfortable handling basic accounting-related functions, administrative records, documentation, and office coordination. The role will also involve providing administrative support to senior executive staff when required.

Key Responsibilities

• Manage day-to-day administrative activities and ensure the office runs efficiently.
• Handle basic accounting and financial administrative functions, including recording transactions, preparing simple reports, tracking expenses, and maintaining financial records.
• Assist with invoices, receipts, payment records, reconciliations, and other accounting documentation.
• Maintain accurate and organized physical and digital records.
• Prepare, format, and manage documents, reports, presentations, and correspondence.
• Use Microsoft Excel for data entry, record keeping, calculations, spreadsheets, and basic reporting.
• Prepare documents and correspondence using Microsoft Word and presentations using Microsoft PowerPoint.
• Support senior executives with scheduling, documentation, meeting preparation, follow-ups, and other administrative tasks.
• Manage office supplies, stationery, and other administrative needs.
• Receive and respond to routine enquiries professionally and direct matters to the appropriate personnel.
• Assist in coordinating meetings, appointments, and office activities.
• Maintain confidentiality of company, financial, and executive information.
• Liaise with vendors, clients, staff, and other stakeholders when required.
• Perform other administrative and accounting-related duties assigned by management.

Requirements

• B.Sc. / HND / OND in Accounting, Accounting Technology, Finance, or a related field.
• Must have a solid understanding of basic accounting principles and be able to perform accounting-related functions.
• 2–4 years of relevant experience in administration, accounting, or a combined administrative/accounting role.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Good numerical and analytical skills.
• Excellent written and verbal communication skills.
• Strong organizational and record-keeping abilities.
• Ability to handle confidential information with discretion.
• Must be comfortable providing administrative support to senior/executive-level staff.
• Must be able to work independently, prioritize tasks, and meet deadlines.
• Previous experience in a role combining administration and accounting will be an advantage.

Key Competencies:

• Administrative Management
• Basic Accounting & Bookkeeping
• Microsoft Excel & Data Management
• Financial Record Keeping
• Executive Support
• Documentation & Reporting
• Organization & Time Management
• Communication & Interpersonal Skills
• Attention to Detail
• Problem Solving.

Personal Qualities:
The ideal candidate should be:

• Smart and proactive
• Hardworking and dependable
• Well-organized and detail-oriented
• Professional and presentable
• Numerically inclined
• Fast-learning and adaptable
• Discreet and trustworthy
• Able to multitask effectively
• Confident in communicating with senior staff
• Able to work with minimal supervision.