Monitoring and Evaluation Officer at Premiere Urgence Internationale (PUI)

Location: Maiduguri, Borno

General Objective

• Under the supervision of the meal manager, the m&e officer will contribute to the implementation of m&e activities in the field through supporting project/field officers, partner staffs and community facilitators/mobilisers in data collection, consolidation and quality management and undertake m&e related activities and implementation of an appropriate monitoring and evaluation system for successful delivery and attainment of project goals and objectives.

Responsabilities and Tasks

Specific Objective and Linked Activities
Implementation of the Monitoring & Evaluation Plan:

• Coordinate the collection, reporting and validation of monitoring data of project teams and ensure the data reported by Field Officers/Program Managers is accurate and of good quality and reported in a timely manner.
• Produce monitoring checklists and conduct regular joint field process monitoring, quality assessments and data validation, and provide feedback and recommendations for timely improvement.
• Ensure that community leaders and beneficiaries are actively participating in all project and M&E activities.
• Assist the MEAL Manager in supporting project teams in designing and regularly updating project M&E guidelines and tools and ensure that project staff have access and capacity to use the tools.
• Provide training to field level project staff on the use of the M&E system including survey sampling and piloting of M&E tools, conducting assessments and the implementation of periodic evaluation activities including baseline surveys, research and evaluations in all sectors.
• Ensure utilization by all projects of appropriate data collection and reporting templates that facilitate the acquisition and aggregation of data.
• Undertake regular visits to field locations/project sites to support monitoring and evaluation processes and activities related to all sectors of PUI interventions.
• Support supervision of base level project staff and ensure that their capacities are built and that they are supported to deliver on their day to day M&E work by constant communication and joint field level M&E activities.

Internal and External Reporting:

• Update MEAL Manager and Program Managers on daily achievements and challenges encountered on the field, at the end of each day
• Verbally contribute and participate in weekly base meetings including accurate reporting on successes and challenges;
• Ensure that the data collected goes through a data cleaning and validation process each day;
• Ensure all data is channelled through the IM system each day
• Develop reports that synthesize and synchronize initial key finding (needs) and results (outputs/outcomes) such as indicator tracking table, etc.
• Keep monitoring tools and files archived at the PUI office, ensuring their availability to the MEAL manager
• Pass on any information or problems to her/his direct and/or indirect supervisor concerning her/his task, PUI programs, or safety aspects

Capitalization/Institutional Knowledge Building:

• Use lessons learnt combined with field experience to provide contributions and feedback, including during design phases of field tools and assessments;
• Participate actively in team workshops and lessons learnt seminars;
• Actively engage in ongoing trainings and knowledge building;
• Lead training of beneficiaries, community leaders, community facilitators/mobilisers and Field staff on M&E if needed.

Communication & Follow up:

• Respond to beneficiaries’ queries with good knowledge of relevant information when approached;
• Respond to any requests within PUI that might require an alternative communication method or plan of action;
• Logistics & administration:
• Perform administrative support activities for the MEAL Manager including, but not limited to, preparation of meetings, recording of minutes, verbal and written translation.
• Ensure the follow-up and the proper use of materials and tools related to M&E activities.
• Manage the supply of materials to the work site in collaboration with logistic department.
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs

Priorities of the Department

• The implementation of M&E activities of the meal plan in collaboration with the beneficiaries, partners and project teams.
• Providing accurate M&E qualitative and quantitative data collected in the field according to external and internal deadlines.
• Supporting the meal department to achieve its goals through the occasional undertaking of additional activities that contribute to the overall ability of the organization to achieve its stated outputs.
• Ensuring a robust M&E system is in place so that the implementation of the projects is of a high quality and accountable to beneficiaries, partners and donors.

Mandatory Requirements

• Language skills: fluent in kanuri, hausa and english (speaking/reading/writing),
• Education degree: at least a degree or diploma in Statistics, Mathematics, Demography, Sociology, or a Numeracy discipline.
• Work experience: at least two years similar experience in an international ngos/on-site training in social or monitoring work,
• Knowledge & skills: good analytical and writing skills/very good team spirit/demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions and capacity building activities,
• Computer skills: knowledge of the ms office software (including word, excel, outlook) and a basic understanding of data analysis packages such as spss, epi-info etc.

Asset/Desirable
Interests:

• Strong motivation to work in the humanitarian sector
• Strong motivation to help people in need
• Strong motivation for conflict resolution and diplomacy
• Strong motivation to analyze and suggest solutions

Transversals Skills:

• Well organized and attention to detail
• Conflict resolution and diplomacy experience
• Ability to analyze and suggest improvement
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure.