FIN/HR Assistant at Medecins Sans Frontieres

Main Purpose

• Plan, support the identification, organize, pay and follow up daily workers according to approved strategy and dully approved daily worker attendance and payment sheets. Plan and organise the transit through helicopter for the flying team, according to MSF-UNHAS standard procedures. Execute other needed payments.
• All processes shall be in strict adherence to MSF values, policies and guidelines.
• Ensure a handwritten cashbook is properly and instantly updated for his/her cash box whenever there is cash movement
• Carry out frequent cash counts and properly clear advances to Finance
• Support the identification of the DWs when needed and their planning of work, provide induction information about MSF and the activities to be held
• Centralise approved Daily worker requests for all sites, organise their work on an administrative and HR side
• Based on approved time sheets, prepare and/or help to prepare daily worker payment sheets for approval by the responsible persons as defined by MSF expense approval procedure
• Properly manage advances in collaboration with finance department and ensures correct amount in the cash box to meet the needs.
• Correctly plan and pay daily worker following properly approved payment sheets.
• Organise and follow-up all transit and movements with helicopter, planning well in advance all the needs and challenges, and inform the supervisor when
• Constantly report to the supervisor with a weekly sitrep and daily calls.

Minimum Requirements

• Professional background : Degree / Diploma in business Administration , Accountancy or a similar discipline
• Professional experience : 2 years as Admin assistant or a similar position preferably in an NGO
• Additional skills/ experience (computer, communication, etc.) : Cash handling experience; ability to use Excel and Word; must be highly organized, able to multi-task, able to work under pressure, to work as a member of a team
• Willingness to travel to remote/hard to reach areas (Banki, Ngala and Rann)
• Previous experience in vaccination campaigns or SMC is an asset