Finance Officer at Premiere Urgence Internationale (PUI)

Location: Monguno, Borno State

General Objective

• The Finance officer has to assist the AdminManager in all the activities related to finance and cash management.

Responsibilities and Tasks
Treasury & Cash Follow-up:

• To manage the petty cash
• To do daily physical inventory of the petty cash with the Admin Assistant, and report any discrepancies to superior
• To insure availability of cash at base level and forecast any cash issue
• To prepare and follow up the pay-outs and advances, within established guidelines
• To prepare and validate any checks done at base level
• To monitor due dates for payments of contracts
• To organise the good process of regular payments
• To guarantee security of the cash and confidentiality of information

Finance & Accounting Management:

• To check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• To record all expenses in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
• To participate in the consolidation of budget follow-ups and cash forecasts at base level
• To prepare the weekly financial forecast of the base, compile it, and send it to the Admin Manager for validation
• To be in charge of the monthly closing, revision and accounts for the base
• To issue vouchers, and to properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations.
• To collect all invoices exempted from the VAT
• To issue a monthly With Holding Tax report
• To prepare the bank reconciliation at the end of each month
• To check and to be responsible for following up the program payments if applicable
• To be responsible of the preparation of the annual closing documents for the base.
• To assist in the preparation for the external audit visits (donor and coordination visits)

Other:

• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department

• To be able to respect the monthly accountancy calendar
• To implement successfully mobile payment to reduce cash payment as much as possible
• To insure the accountancy hard copies quality
• To implement successfully the withholding tax report and payment

Qualifications
Mandatory requirements:

• Language skills - Fluent in Haussa/ English, Kanuri is appreciated
• Education degree - University degree in Finance, Accounting, or another relevant degree
• Work experience - Minimum 1 year of experience in a similar position (NGOs/private companies)
• Knowledge and skills - Good analytical and writing skills
• Computer skills - Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

Other Assets:

• Interests
• Strong motivation to help people in need
• Accounting and finance

Transversal skills:

• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Able to manage stress and pressure
• Knowledge of humanitarian actors
• Good management and pedagogical skills