Program Officer Admin and Finance at Maigoje Foundation

Job Duration: 6 Months renewable

Description

The Program officer Admin and Finance maintains efficient administrative systems and procedures as well as control mechanisms to support the smooth running of the operations and ensure compliance with MaiGoje Foundation (MGF) administrative, human resources and financial rules and procedures.

He/She manages the day-to-day human, financial and administrative resources of the office; leads the preparation of the monthly accounts closure of the operation, proposes the administrative budgets of the office, ensuring that disbursements are in accordance with the administrative budget and MGF Financial Rules.

Functions include:

•  Manage the day-to-day personnel, financial and administrative resources of the office. 

• Undertake supervision to project sites to review administrative and financial 
arrangements and make appropriate recommendations as required. 

• Oversee administrative formalities concerning Adhoc staff and Volunteers and support the recruitment process as may occur. 

• Coordinate training and capacity-building activities to volunteers and adhoc staff in administrative related 
areas. 

• Ensure timely and accurate monthly 
reconciliation of office expenditure as well as other expenditures as may be assigned by the Executive Director, and submit reports.
• Prepare activity concept and budget as assigned by the Executive director and support project leads in developing same
• Develop SOPs to project teams base on donors requirement and ensure compliance and appropriate retirements by staffs
• Ensure timely and effective follow up to audit observations and recommendations. 


Minimum qualifications and professional experience required:

Education: University Degree in Accounting, Finance, Public or Business Administration, or related field OR university degree in another field combined with a professional qualification in accounting or finance. 

Experience: Minimum of 2 years of relevant experience with Advanced University/Master’s Degree (4 years with University/Bachelor’s Degree). 


Languages: English

Skills

• Proficient in basic computer applications, such as word processing, spreadsheets, email and Internet usage.
• Record keeping skills, organization and planning skills
• Use of software’s is an additional advantage


Capabilities

• Demonstrated capability to conduct one’s self in a calm and professional manner when dealing with the public and/or with difficult situations

• Demonstrated capability to effectively communicate orally and in writing

• Ability to work well with a diverse group of staff and volunteers
• Willingness to adjust hours to accommodate the needs of the job

• Ability to effectively manage a wide array of tasks, projects, and responsibilities
• Ability to work productively in an unstructured environment with frequent interruptions.
• Effective communication, motivating leadership and interpersonal skills