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  • Posted: Apr 26, 2018
    Deadline: Not specified
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    At EY, we are committed to building a better working world - with increased trust and confidence in business, sustainable growth, development of talent in all its forms, and greater collaboration. We want to build a better working world through our own actions and by engaging with like-minded organizations and individuals. This is our purpose - and why we e...
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    Executive Assistant

    Job ID: NIG0002W

    Key Responsibilities

    • Anticipates Partners’ needs, providing the highest level of initiative and support.
    • Applies strategic business thinking to support Partners, and understands the firm’s business and the Partners’ roles
    • Provides effective representation in communications with all stakeholders whilst modeling the highest levels of customer service.
    • Provides comprehensive diary management, having autonomy to make decisions using initiative to resolve conflicts and exercise judgment on priorities.
    • Keeps Partners informed of itineraries, action items, messages and relevant business issues, both internal and external
    • Prepares Partners for meetings, receiving appropriate materials in advance, conducts research and coordinates with relevant staff members to get pertinent information for business meetings and provides materials in advance
    • Maximizes cost reduction opportunities, utilising preferred travel provider in line with travel and expenses policy.
    • Creates detailed organizational and filing systems for executives, processes documents and expense reports, prioritizes, distributes, and acts on executives’ mail and e-mail.
    • Creates and formats documents electronically, including letters, memos, itineraries, status reports, presentations (PowerPoint), spreadsheets (Excel) and other related documents
    • Maintains highest level of confidentiality in handling files, e-mail and other sensitive client information for the executives and in all aspects of role.

    Experience and Skills Required

    • Experience in a corporate professional services environment is required
    • Experience supporting multiple Partners required
    • The confidence to engage with senior/high profile contacts and clients and their teams.
    • Strong research skills and Proficiency in MS Word, Excel, Outlook and PowerPoint is required.
    • Attention to detail and ownership for the delivery of high quality work.
    • Extremely organized and detail-oriented, with strong project and time-management skills
    • Must be an excellent communicator – exceptional written, verbal and interpersonal communications skills. Excellent grammatical, editing and proofreading skills
    • Confident with the ability to use own judgment and make decisions in order to prioritise, challenge, negotiate and influence.
    • The ability to plan ahead and anticipate potential problems.
    • A flexible and professional approach, remaining calm under pressure.
    • Knowledge of time zones and best means of travel between multinational locations.
    • Ability to build relationships across diverse teams both locally and globally.

    Method of Application

    Interested and qualified? Go to Ernst and Young on eygbl.referrals.selectminds.com to apply

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