Office Manager - National Crime Agency Joint Border Task Force Project at British High Commission

Ref No: 03/18 LOS
Grade: B3 (L)
Type of Position: Fixed Term
Duration of Post: 12 months
Start Date: 1st June, 2018.

Main purpose of Job

• The main purpose of this job is to act as Office Manager, providing administrative support to the National Crime Agency (NCA)-led Joint Border Task Force project team, based in the British Deputy High Commission in Lagos. This is a multi-agency team consisting of UK-based officers and staff from NCA, Home Office and Crown Prosecution Service and locally-engaged support staff.
• The job holder will need to demonstrate a high level of integrity and discretion. All candidates should be aware that the appointment is subject to security checks and clearance prior to taking up the post.

Roles and Responsibilities

• Reporting to the Project Lead, maintain and update accurate financial records in support of the management of an annual budget in excess of £2 million;
• Provide administrative support to the JBTF Project Lead and wider project team;
• Complete other corporate records in a timely and accurate manner;
• Manage local engaged staff - A2(L) Project Support Assistant.

Duties and Responsibilities

• Develop a thorough understanding of FCO and NCA financial management and procurement processes;
• Maintain and update accurate financial records in support of FCO and NCA budget management and procurement processes;
• Co-ordinate and deliver effective administrative support to the JBTF Project Team. This may include booking flights and accommodation and providing logistical support to training events, workshops and conferences;
• Maintain and update the JBTF Asset Register, including the supervising the management of the vehicle fleet;
• Timely completion of own performance records as well as of those managed;
• Performing ad hoc duties identified and commensurate with the role.

Essential Qualifications, Skills and Experience 

• Good oral and written communication skills.
• Good working knowledge of MS Outlook, Word and Excel.
• Excellent organisational skills and ability to work under pressure and prioritise workload effectively.
• Ability to work effectively within a team.

Language requirements:

• Language: English
• Level of language required: Fluent.

Desirable qualifications, skills and experience:

• Understanding of basic procurement and financial processes.
• Experience and/or qualification in Project Management (Prince2).
• Experience in financial record keeping.

Required competencies:

• Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Starting Monthly Salary
N610, 536.

Other benefits and conditions of employment: 

• Learning and development opportunities (and any specific training courses to be completed):
• Project Management (Prince2);
• Human resource management training;
• Advanced MS Office training (if required)
• Develop knowledge of NCA core business areas, policies and procedures.

Additional Information 
Working patterns:

• The role will be office-based due to the requirement to access IT systems. Some flexibility in working hours will be considered but will largely be restricted to core business hours due to access issues.
• Job sharing could be considered if two suitable candidates were identified.
• Observe the UK Foreign and Commonwealth Office’s diversity and equality policies.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• Employees recruited locally by the British High Commission in Lagos are subject to Terms and Conditions of Service according to local employment law in Nigeria.
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
• The responsibility lies on the successful candidate to;
  • Obtain the relevant permit
  • Pay fees for the permit
  • Make arrangements to relocate
  • Meet the costs to relocation
• The British High Commission does not sponsor visas/work permits except where it may be local practice to do so.
• Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
• Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates.
• The British High Commission will never request any payment or fees to apply for a position.