Technical Assistant at Aquarian Consult

Job Code: AJ01-27

Job Summary

• The Technical Assistant works with the Managing Director in the preparation and presentation of reports, proposals and related activities in servicing and developing contracts and relationships with key internal and external stakeholders.
• Organizing/conducting business review meets in order to track business operational performance.

Responsibilities

• Undertakes data analysis, identifies and investigates variations and produces accurate statistics, relevant figures and facts needed by the Managing Director;
• Coordinate and ensure that the MD office materials and inputs for board meetings are adequately available;
• Conducts analysis on information received and reports to the MD;
• Devising and maintaining office systems, including data management and filing;
• Dealing with and sorting out regulatory issues;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the MD;
• Carrying out background research and presenting findings;
• Work with the PA to the MD to ensure that the MD’s programmes and activities are fully coordinated and aligned and ensure optimal utilization of the MD’s time and resources;
• Producing documents, briefing papers, reports, business plans and presentations;
• Organizing and attending meetings and ensuring the MD is well prepared for meetings;
• Liaising with clients, suppliers and other staff;
• Carrying out specific projects and research as assigned;
• To be available to work unsociable hours, evenings, weekends and public holidays when required;
• To undertake any other duties assigned.

Requirement and Experience

• Minimum of 2 years' previous work experience as a Technical Assistant or Executive Assistant.
• Bachelor's Degree preferably in Business Administration, Business management or any related discipline.

Required Skills:

• Ability to work independently and as part of team.
• Ability to use Microsoft office suite, PowerPoint, excel, CorelDraw or Adobe illustrator;
• Ability to meet deadlines;
• Excellent verbal and written articulation;
• Ability to be self-motivated.