Executive Assistant at Ifotta

Requirements to join the team:

• Provide technical and administrative support related to a variety of Human resources duties.
• Compiling and analysing data.
• Coordinating multiple concurrent projects.
• Interacting with individuals and groups at most levels in the organization.
• Provide confidential, technical and administrative support to the Managing Director and establish significant knowledge of district-wide and Human Resources related policies, procedures and practices in addition to well-developed clerical skills.
• Previous experience as an Administrative Assistant will be an added advantage.
• Any combination of education and work experience related to experience in Human Resources.
• Proficiency in Microsoft Office and use/creation of spreadsheet and database management tools.
• Exemplary organization skills.
• Exemplary written and verbal communication skills:

  Duties and responsibilities include, but are not be limited to:

•  Assist the Managing Director with a variety of responsibilities and special projects.
• Performs internal and external office communication: email and miscellaneous written correspondence.
• Greets and assists staff and community in person and by telephone, in a courteous, professional and friendly manner.
• Screens and routes incoming telephone calls.
• Files, makes copies, makes room reservations and other general clerical tasks.
• Receives, sorts and distributes office mail.
• Organizes and maintains the Human Resources filing system; ensures accuracy and completeness of confidential personnel files and employee records.
• Reviews, edits and formats draft and finalized materials ensuring completeness, accuracy, compliance with policies and procedures.
• Prepares a variety of correspondence and departmental forms.
•  Maintains employee confidence and protects operations by keeping Human Resource information confidential.
• Maintain/update various department/district database tools (applications, certification, contracts, employee appraisal, etc.
•  Facilitate new employee activation process.
•  Manage, organize and report data related to administrative leave.
• Collaborate with Finance Department on issues related to payroll, benefits, employee leave and department budget.
• Schedule, plan and coordinate special events for the Human Resources Department.