LGA Coordinators for the Global Fund 2018 LLIN Campaigns, Ogun State at Catholic Relief Services (CRS)

TERMS OF REFERENCE FOR LGA COORDINATORS FOR LLIN MASS CAMPAIGN
LGA Coordinators – 20 vacancies. One per LGA in each state (Ogun and Gombe).
Job Summary
Provide direct oversight and effective coordination of all mass campaign activities in the assigned LGA during the LLIN mass campaign, providing regular feedback to the Campaign Implementation team.
Specific responsibilities

• Coordinate vendor activities in the LGA
• Provide operations and finance related operational support in the LGA.
• Support the LLIN Campaign team in providing monitoring and supervision of Campaign activities in the LGA
• Responsible for preliminary review and collation of documentations required for activities in the campaign states before they are forwarded to CRS GF Malaria office in Abuja.
• Provide real time support and monitoring information on the use of android devices during household mobilization and distribution activities
• Coordinate device and inventory management within the assigned LGA

Description of Duties:
Coordination and oversight
The LGA coordinators will ensure LGAs are implementing the campaign in accordance with the National Operational Manual and CRS guidelines. S/he will supervise personnel recruitment, support the LGA in advocacy to stakeholders, ensure trainings are carried out accordingly and support the trainings as required, support monitoring and supervision of all campaign activities, support personnel data changes on the ICT4D platform, ensure review meetings are held, export LGA HH mobilization & distribution coverage data from the ICT4D platform and discuss during review meeting, with a view to escalating issues that cannot be resolved at the LGA to the state campaign team for intervention and quick resolution
Operations

• The LGA coordinators are expected to collate the digital and paper attendance sheet and also verify names on the attendance sheets. This entails line by line verification and conduct spot checks for paper attendance, and populate the information from the support documents in a required excel template
• The LGA coordinators will verify the account details of campaign personnel using standard methodology. S/he will be responsible for preliminary onsite review of information/data in the field before documents are sent to CRS GF Malaria office in Abuja. This is to ensure that discrepancies are detected early, reported and addressed immediately
• The LGA coordinators will collate other support documents that are necessary for payment (such as copies of waybills etc). S/he will be the link between CRS and the LGA personnel. S/He will send payment schedule to the Vector control unit, for further confirmation and revert to participants with issues that need follow-up
• The LGA coordinators will be responsible for distribution of campaign materials (training and implementation) for their respective LGAs and timely delivery to the LGA team. S/he will be responsible for liaising with food vendors for each LGAs to ensure timely delivery of the food, the right quantity based on agreement with the vendor and to report issues with regards to the feeding if any
• ICT4D
• The LGA coordinators will ensure effective compliance with the CAT Strategy process and provide the required technical guidance to ward supervisors, household mobilizers and distribution teams on the use of the android devices, solar chargers and the Red Rose application
• LGA coordinators will ensure distribution (and subsequent retrieval) of ICT4D tools to identified ward supervisors, Household mobilizers and distribution teams; and update the inventory as necessary. S/he will update device distribution inventory database upon retrieval of devices from ward supervisors, Household mobilizers and distribution teams
• S/he will ensure submission and signing of device security, safety and management document by ward supervisors, Household mobilizers and distribution teams before collection of ICT4D tools and will also provide and deliver buffer devices in a case of theft, loss or damage to ICT4D
• equipment assigned to campaign personnel for an activity. S/he will ensure completion of device incidence report forms where necessary and provide real time field evaluation report on the use of the devices to designated ICT4D focal supervisor
• Any other duty as assigned by the Campaign team

Eligibility Criteria

• First degree (or HND) in a relevant field
• A minimum of 3 years relevant post-graduation experience
• Work-related experience in a health/public health organization
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, internet navigation and Outlook
• Previous experience in LLIN mass campaigns will be an advantage
• Previous experience in the use of electronic data monitoring systems will be an advantage

Desirable Criteria and Skills

• Previous training on the use of mobile technology for health development
• Previous experience working with Federal and/or State Ministry of Health
• A proven ability to work as part of a team and independently.
• Ability to work under stressful conditions and to remain flexible and calm under pressure.
• Training and supervision skills are required
• Good understanding of local languages.

LOCATION OF SERVICE
Ogun and Gombe
TIMELINES
The LGA coordinators, when selected, will be trained with the state and LGA teams and will also undergo orientation on operations and technology deployment in their respective states, before deployment to LGA of assignment.
The LGA coordinator may be engaged for a period of Forty (40) days during the LLIN Mass Campaign.

REPORTING
The LGA coordinators will work closely with the Vector Control, ICT4D and Finance units. They will be reporting to the Senior Manager Vector Control (or her designee), who will provide overall coordination and technical oversight to the campaign team.

KEY WORKING RELATIONSHIPS
CRS Finance/Grant unit, CRS Vector Control unit, ICT4D unit, State and LGA personnel in the assigned state.

PAYMENT SCHEDULE
The LGA coordinators’ payment will be disbursed as per activity schedules, submission of completed timesheet & verifiable report upon completion of agreed deliverables.