Admin and Facility Officer at IPI Power Tech Nigeria Limited

Job Description

• The incumbent will be responsible for ensuring the provision of administrative support, prioritizing and completing a wide variety of tasks, including coordinating maintenance and repairs, contract monitoring and administration of office space and lodges.

Core Responsibilities

• Manage facility maintenance budget and expenses
• Ensures functionality of all company assets/facility.
• Supervise office, guest and cluster house administration.
• Source for properties that will suit various purposes that will be needed by the company
• Administration of CUG lines and office intercom.
• Managing and administering repairs and maintenance programmes in all company’s facilities.
• Vetting, ensuring prompt payment of rent and utility bills to relevant bodies/authorities.
• Provide support to ensure office activities/events run smoothly (renovations, event planning etc.).
• Manage activities like office space allocation, parking space, waste disposal, building security etc.
• Monitor office supplies and equipment inventory and place orders when necessary.
• Manage relationships with contractors and service providers.
• Ensure facility management activities are done in line health and safety policies.
• Provide regular reports and updates.
• Supervise all Admin support staff, Maintenance Officers, Cleaners and House keepers.

Educational Qualification

• A good first degree.
• Minimum five (5) years related experience with at least two (2) years of experience in providing senior administrative and facility management support in a fast-paced office environment with many interruptions and short deadlines.
• Telecom industry experience is an added advantage.

Skills / Personal Attributes:

• Self-motivated and resilient.
• Good people management skills.
• Excellent communication skills, both verbal and written.
• Excellent Organizational and Decision making skills.
• Ability to resolve conflict and solve problems promptly.
• Excellent computer skills.
• Strong negotiation skills
• Quality Control experience an asset.