Account Assistant at African Field Epidemiology Network (AFENET)

Responsibilities

• Review of financial documents to ensure accuracy of the information there in and compliance with the organization’s financial policies and procedures.
• Preparation of vouchers and entering the transactions into the accounting package and/or excel ledgers.
• Review advance requests to ensure that no additional advance is given while there is an unaccounted-for advance against a staff.
• Undertake a thorough review of accountabilities submitted by staff and sub recipients to ensure accuracy, reasonableness and completeness of the accountabilities.
• Ensure monthly generation of advance report for review before passing them to staff and sub recipients with outstanding advances.
• Keep track of all advances to ensure accuracy of the advance balances and assist to reconcile them.
• Review the petty cash transactions to ensure accuracy, reasonableness, completeness of documentation and that value for money was obtained before the approve for replenishment by Senior Accountant;
• Ensure proper maintenance of the cash books for all the bank accounts.
• Ensure that proper coding of all the expenditures is done in line with the organization’s approved codes.
• Assist in coordination on financial matters with third parties like vendors, banks, URA, NSSF, etc
• Proper filing of all the accounting and supporting documents with proper references for ease of document tracing and ensure they are kept in accordance with the Organization’s and donor requirements.
• Any other assignments that may be assigned by the immediate supervisor

Qualifications

• A Bachelor's degree in Accountancy
• Certification by professional Accounting bodies will be an added advantage (ACA/ACCA)
• At least 3 years of work experience in a similar position obtained from a busy and reputable NGO is an added advantage
• Knowledge and experience of Sun System package is an added advantage.
• Excellent communication and interpersonal skills.