Office Manager at Maryland Global Initiatives Corporation Nigeria (MGIC)

Responsible to: Operations Manager
Department: Administration

Job Description

• The NPHIA Office Manager will be required to coordinate human resource activities, provide information and serve as a resource to others; achieve defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; provide secretarial, administrative and human resource support for MGIC Nigeria.
• Collaborates with internal and external stakeholder for the purpose of implementing and/or maintaining services and programs for the NPHIA project.
• Facilitates meetings and workshops for the NPHIA project
• Investigates grievances and/or complaints from employees for the purpose of reaching resolutions that provide a healthy work environment at the NPHIA project office.
• Maintains manual and electronic documents, files and records related to the NPHIA project for the purpose of providing accurate information in compliance with donor requirements, UMB-MGIC regulatory requirements and established guidelines.

HR ManagementAttendance & leave management in the workspace:-
Office Management:

• Ensure a smooth day-to-day office management including general office cleanliness, arrangement and organization
• Maintain supervisory role over temporary cleaning and security staff.
• Maintain office records
• Act as initial point of contact for the NPHIA project by responding to enquiries and request or directing as appropriate

Inventory/Asset Management:

• Maintain up to date inventory of all commodities and supplies in a moving balance format.
• Responsible for receiving procured items
• Physically mark all equipment recorded in the in the equipment inventory register.
• Maintain a log of equipment breakdowns.

Fleet Management:

• Ensure a safe and efficient operation of the MGIC fleet.
• Ensure driver monthly schedules and trip plans are published and updated throughout the year.
• Maintain adequate vehicles logs to determine mileage, vehicle history and maintenance requirements of each vehicle.
• Assists when needed in the preparation of car/travel routes.

Minimum Qualifications

• HND or equivalent to a Bachelor's degree in business or personnel administration, a social science or a field related to the position
• At least 3 - 5 years’ experience in human resource field will be an added advantage
• Project Duration:One Year with the possibility of renewal subject to the availability of funds.