Event Coordinator at No Surprises Events

Job Purpose

• Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large business-to-business events.

Job Duties

• Creating event proposals which fit client requirements and presenting proposals by deadline
• Maintaining a working relationship with vendors and venues
• Planning event aspects, such as venue, seating, dining, and guest list
• Delegating event planning tasks to other staff members where necessary
• Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities
• Coordinating event entertainment, including music, performers, and guest speakers
• Staying under budget while planning event specifications
• Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors
• Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
• Anticipating and planning for different scenarios
• Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
• Planning multiple events at once

Skills and Qualifications

• Organisation, Event Planning Experience, Team Management Experience, Time-Management, Sales, Knowledge of Common Reservation Software, Attention to Detail, Team-Oriented, Strong Written and Verbal Communication, Strong Client-Facing Skills, Marketing Knowledge or Previous Experience, Vendor and Entertainment Research, Initiative, Enthusiasm, Flexibility, Degree in Event Planning or Marketing preferred.