Humanitarian Funding Coordinator at Oxfam

Location: Maiduguri, Borno - Nigeria
Start date as soon as possible
Duration: 6 months

Job Purpose

• To establish, implement and maintain the LCB Nigeria Response funding program strategy and Response funding plan, including resourcing for humanitarian/early recover and policy/advocacy work in order to increase the Oxfam income of institutional donors.

Responsibilities

• Fundraising and managing unrestricted and restricted funding (20%)
• Develop and implement the North East Nigeria response funding strategy and country funding plan in close collaboration with the Programme Development and Quality Coordinator
• Working closely with Humanitarian Managers in the field and support services staff to ensure optimal use of unrestricted funds and greatest use of restricted funds through strategic recharging to donor contracts where possible;
• Work with the humanitarian team to develop the response budget, and mapping donor funding;
• (Work with the in-country teams to develop an annual income plan and budget jointly with Partners Affiliates for submission to Governing Bodies and affiliate HQs as appropriate).
• Strategy (20%)
• Establish and maintain an up-to-date country funding strategy and plan and help to prioritise approaches to donors;
• Ensure good quality and timely information is fed back to governing bodies, affiliate HQs and other stakeholders for budget and income planning purposes according to agreed Oxfam processes;
• Oversee overall coherence and quality of donor relationships in country in line with Oxfam strategy for their sovereign donors;
• Research and analyse changing donor environment and strategies and advise on effective influencing of donors, linking in with affiliate HQ (donor leads) as appropriate;
• As a member of the Humanitarian Management Team, help shape Oxfam's strategy and objectives in the response.
• Coordination and information sharing (15%)
• Ensure effective coordination and information flows with Global Programme Funding team, Affiliate HQs, Governing Bodies and Partner Affiliates;
• Ensure overall coordination of the humanitarian funding for the LCB Nigeria response;
• Coordinate and manage processes for key funding opportunities in country;
• Coordinate any donor visits and facilitate any reasonable requests from funding affiliates and governing bodies;
• Broker and help to ensure that core content is gathered and shared about the country program as per agreed Oxfam guidelines with affiliate HQs to support marketing staff in unrestricted fundraising;
• Engage in peer networks of other country fundraising staff within region, between regions and globally as appropriate.
• Contract management/ Managing Restricted funding (20%)
• Lead responsibility for negotiating donor contracts favourably in line with Oxfam standards and managing donor relationships in country;
• Collaborate with the in-country funding staff (compliance officers, donor contract manager, finance staff - as appropriate) to ensure compliance with donor requirements; ensure reports are of good quality and submitted on time; analyse and provide advice to staff on the funding policies and requirements of different donors, seek advice and input from affiliate HQ (donor leads) for high risk donors;
• Ensure sign-off of donor proposals, reports and contracts within delegations and according to agreed Oxfam processes;
• Help prepare for audits of donor funded programs
• Represent Oxfam to the donor community in country as required and maintain positive working relationships with donor agencies (20%)
• Identify, assess and approach new donors or funding sources and represent Oxfam as required with donors together with relevant programme staff
• Information management and Capacity building (5%)
• Ensure sufficient capacity and skills of staff and partners in country to manage funding portfolio to recognised Oxfam and donor standards;
• Assess and strengthen the capacity of colleagues and partner staff across the country in the planning, securing and managing of unrestricted and restricted funds through formal training delivery, coaching and accompaniment;
• Help develop information for induction, funding manuals and other resources for use by the LCB Response Niger programme and finance staff;
• Maintain restricted funding information systems and records on donor contracts both manually (hard files) and electronically (Oxfam systems/tools);
• Track income, request payments from donors and any necessary follow-up, process repayments and obtain any donor approvals, in line with Oxfam standards.

Qualification, Skills & Experience

• Bachelors/Masters Degree in Humanitarian, Management, International Development or related field;
• Significant experience in managing donor contracts and fundraising activities, in particular from institutional donors, such as OFDA, ECHO, DFID, SIDA, UN agencies etc.;
• Information management and IT skills with good attention to detail in order to develop and analyse donor budgets and financial reports; and to develop/maintain, and give guidance on electronic and manual contract management and reporting systems;
• Sound understanding of Programme Cycle Management in emergencies and/or development environments;
• Strong numeracy and financial skills, particularly in developing budgets, financial management/monitoring and reporting;
• Good written skills with proven ability to develop and present proposals and donor reports, for both internal and external audiences;
• High level of analytical skills and critical thinking;
• Ability to research, analyse, and report (e.g. researching donor priorities, evaluating proposals and reports, determining match between external funding opportunities and Oxfam objectives);
• Experience in capacity building; coaching and delivering training at an individual and group level;
• Ability to network and represent Oxfam to donors and external institutions;
• Highly developed interpersonal and communication and relationship skills with ability to influence external organisations and individuals;
• Ability to manage his/her time effectively. Willing and able to adapt priorities in order to respond to changing demands;
• Self-motivated, target driven and an entrepreneurial approach to fundraising;
• Excellent oral and written command of English.

Skills and competence:

• Proven influencing and negotiating skills with internal and external audiences including in complex and stressful circumstances.
• Ability to advice and support in a consultative manner.
• Excellent communication and interpersonal skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.
• Demonstrated ability to work independently with ability to work in a systematic and organized manner with good attention to accuracy and details.
• Ability to maintain discretion and confidentiality of privileged and sensitive information.
• A sound understanding of the importance of gender.
• Sensitivity to cultural differences and the ability to work with a diverse set of staff at different levels within the organisation
• Strong report writing, analytical skills with good usage of computers and office software packages (Ms. Word, Excel, etc.)
• Willingness to travel at short notice, and often in difficult circumstances.

What we offer

• Oxfam Novib is committed to providing you with a competitive, fair, and comprehensive pay and benefits package that is justifiable to our donors.
• The salary range for this position is set in scale 9 with a salary range between EU 2962,- to EU 4557,-