Facilities Assistant at RusselSmith Group

Job Reference Code: RS-FAS-002
Loaction: Nigeria
Job Type: Contract

Summary of Functions

• Assists in maintaining of all office equipment and facilities; arrange for repairs when necessary. Make recommendations for new or additional office equipment as appropriate.
• Assists in initiating planned maintenance programs for a variety of office equipment and preventive maintenance of facility equipment
• Installs, moves, repairs, and removes equipment and utilities within the building.
• Assists in the maintenance or repairs of office equipment and facilities; procurement of office equipment, asset management and shipping of procured company equipment.
• Ensures strict adherence to company procedures on facilities management, asset management, and procurement activities.
• Assists in property survey and Facilities; Facilities Inventories, Documentation and Records.
• Provide administrative assistance to company management and other officers as required.
• Assists in organizing, coordinating and monitoring the procurement activities at the various stages of work, as well as takes the appropriate measures to ensure that the entire procurement cycle is on schedule and within the budget and in accordance with requisition or contract requirements.
• Communicates with vendors to interpret, clarify, inform and resolve maintenance issues.
• Provides assistance to office personnel on appropriate purchasing procedures.
• Monitors vendors/contractors performance to ensure compliance with all contractual terms and conditions. Communicates with departmental manager on recommendations to resolve vendor performance issues.
• Maintains good relationships with vendors to provide the maximum utilization of their expertise, ideas, methods and material application in order to achieve maximum cost savings.
• Review, proofread, and verify forms, invoices, requisitions and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
• Safety and security-the individual observes safety and security procedures and uses equipment and materials properly.
• Departmental Reports- Generate the required weekly, monthly, quarterly, exception, bi-annually and annually reports/presentations.
• Provide comprehensive, effective and efficient support to team members.
• Perform other duties as assigned.

Educational Qualifications:

• A good university first degree is required.

Experience Required:
0-2 years

Skills/Qualifications Required:

• Flexibility & Creativity Skills
• Strong Analytical & Problem-Solving Skills
• Customer Centric Orientation
• Excellent interpersonal, and relationship building skills.
• Business Writing Skills
• Communication Skills - Articulation, Enunciation & Elocution
• Communication Skills - Written
• Customer Centric Orientation
• Detail-Orientation - Meticulous, Punctilious & Conscientious
• Diplomacy, Discretion & Business Ethics
• Flexibility & Creativity Skills
• Interpersonal & Relational Skills
• Excellent Leadership Skills
• Excellent Numerical & Data Literacy Skills
• Planning & Project Management Skills
• Presentation Skills - Charisma, Poise, Aura & Comportment
• Good Research Skills
• Statutory Laws & Regulations Familiarity
• Excellent Supervisory Skills
• Team Orientation & Spirit
• Detail oriented but able to quickly grasp the big picture
• Microsoft Excel Proficiency
• Microsoft PowerPoint Proficiency
• Microsoft Word Proficiency

Physical Demands:

• Regular use of the telephone and e-mail for communication is essential.
• Sitting for extended periods is common.
• Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
• No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required.
• Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:

• The job is performed indoors in a traditional office setting.
• Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.