Procurement Officer at Action Against Hunger | ACF-International

Location: Monguno, Borno

Job Summary

• The Procurement Officer will be based in Damaturu, Yobe State and report to the Logistics Manager.
• The Procurement Officer is in charge of preparing and collecting all documentation whilst ensuring compliance with Action Against Hunger procedures.
• He/she will liaise with suppliers on daily basis, conduct market assessments, request quotations, evaluate supplier bids and follow up on procurement authorization, delivery schedules and supplier payments.

Responsibilities

• Receive and process Purchase Requests (PR) on reception frequencies.
• Provide support in market analysis.
• Follow the mission's procurement procedures, maintain an updated list of inventory and incoming purchases and supplies, and be responsible for approving purchases.
• Ensure best available prices & quality, collect quotations, suppliers references.
• Ensure that PR includes all required specifications and supporting documents.
• Update and share the Procurement Follow Up (PFU) on weekly basis and monitor deliveries to the department/bases/programs
• Follow up the importation and clearance process of international shipments.
• Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate with suppliers during the delivery of the goods and services.
• Arrange tender and other procurement meetings and take minutes.
• Ensure all purchasing dossiers are complete and properly filled before archiving.
• Update the price catalogue with new purchase prices and/or suppliers or at least every two months.
• Prepare procurement dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up).
• Liaise with contractors to ensure compliance with the contract, including initial meeting.
• Collect and prepare supporting documents related to contract implementation or modification.
  

Requirements

• At least a Bachelor's Degree in Business Management, Logistics, Procurement or other related field.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
• Solid knowledge and understanding of procurement processes, policy and systems.
• Two (2) years previous experience as procurement officer or related position.
• Ability to work well with management and staff at all levels, multitask, prioritize, and manage time efficiently.
• Rigorous, with strong organization skills and attention to detail.
• Strong communication and negotiation skills.
• Previous experience working for NGOs an asset, particularly international and/or health related NGOs.
• Be in one or more national/regional languages.