Procurement and Admin Support Staff at Byteworks

Job Description
This position revolves around managing and distributing information within the office. This generally includes answering phones, taking memos and maintaining files. Administrative assistant will also be in charge of sending and receiving correspondence

• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with all departments to handle requests
• Handle other administrative requests

Requirements

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems, procurement processes and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• B.Sc in any discipline
• Additional qualification as an Administrative assistant or Secretary will be a plus