Residence Assistant at British High Commission

Ref Id: 01/17 KDN
Grade: A1 (L)
Type of Position: Fixed Term
Duration of Post: 5 months
Start Date: 18th December, 2017

Main Purpose of Job

• Responsible for overseeing all aspects of the day to day running of the Kaduna Residence.
• This should have been in liaison with a Residence Manager but in the absence of one will be reporting to the Corporate Services Officer and supported by the Residence Manager in Abuja.

Roles and Responsibilities

• To manage, coordinate and supervise the Residence team to ensure the upkeep, smooth and efficient running of the Residence.
• Act as the focal point for the planning, organisation and coordination of all events held at the residence.
• Coordinate through the Residence Assistant all maintenance requests to ensure that issues are quickly addressed.
• Support the Residence Assistant in managing accommodation requests.
• Managing the Residence booking list.
• Co-ordinating British High Commission functions held at the Kaduna Residence.
• Answering telephone calls and receiving visitors.
• Liaising with the contract cleaners on the day to day management of the Residence.
• Dealing with customer queries in the Office Manager’s absence.
• Weekly Inspection of the Residence and Grounds
• Provide Line Management responsibility to 4 Residence staff.
• Daily signing of all the log books with guards
• To prepare monthly budget spend and submit to budget holders
• To submit supplier’s invoice monthly for payments.
• Oversee the stock in the miscellaneous store.
• Managing the cashbox and completing the NPA spreadsheet.
• Other duties as tasked.

Qualifications
Essential qualifications and experience:

• Good accounting skills

Desirable qualifications and experience:

• Good Administrative and drafting skills.
• Good communication skills
• Previous experience in managing a small team.

Required Competencies

• Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Salary
Starting monthly salary - N 263, 239.