Manager, Procurement at Alexander Nelson

 DUTIES:     to include but not be limited to the following

• Provides guidance and assistance to all users and staff in all aspects of procurement.
• Ensures that all procurement are in compliance with companies Procurement guidelines.
• Prepares technical specifications for request for proposals, including terms and conditions and evaluation criteria.
• Review specifications on request for quotation/request for proposal (RPQ/RFP)
• Prepares and develops bid documents and supplier bid lists to obtain competitive quotations on commodities and services.
• Keeps and constantly appraise economic / business situations as they affect procurement policy and makes recommendations to adequately meet those changing conditions.
• Develops and updates procurement procedures and recommends changes relative to the company’s standard practices.
• Interprets policies and procedures to users and staff in their need to procure supplies, Works and services.
• Analyzes current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization and value analysis
• Solicits information regarding a variety of commodities by telephone, interview or written requests ensuring cost effectiveness commensurate with quality.
• Reviews tenders and purchase award documentation with respect to quality, suitability, delivery and pricing.
• Prepares and maintains accurate records and documentation on all solicitations, responses, procurements, contracts, correspondence and related follow up.
• Expedites outstanding purchase orders to ensure delivery requirements are met with acceptable lead time frames
• Promotes and develops contact and liaison with the supplier communities and users.
• Interviews current suppliers with a view to improving levels of service and new suppliers to develop and establish new/alternate sources of supply.
• Constantly collect and report statistics to measure commodity values and/or supplier performance.
• Prepares reports to ensure compliance with related laws and regulations.
• Coordinates and resolves problems with end users and suppliers.
• Assist in resolving Accounts Payables invoice discrepancies and variances when necessary with Finance unit.
• Maintain a standard data base for frequently used products and anticipated products that may be required by the company.
• Maintain a standard register for suppliers/service providers for the Company
• Develop an effective customer feedback system on the services rendered (Internal and external).
• Performs other related duties such as special assignments, monthly/annual reports submissions
• Performs other duties as may be assigned by the supervisor from time to time.

REQUIREMENTS/QUALIFICATIONS:

• BSc /HND in Quantity Survey or Purchasing and Supply or any related field
• Experience: Minimum of 8 years experience in a construction company

PERSONAL QUALITIES
Candidate must have sound analytical mind, attention to details, high integrity, good inter- personal and communication skills (oral and written); strong knowledge of Microsoft office applications, meet deadlines with little or no Supervision.