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  • Posted: Feb 28, 2014
    Deadline: Feb 15, 2014
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    At Kapabel, our core competence is finding the right talent and not just filling the position. We do this by applying innovative methods in placing the right talent in the right organization and developing them to be better at what they do. We are committed to the people who work for us, the people who work with us and every placement we make. As consulta...
    Read more about this company

    Executive Assistant

    Key Responsibilities:
    Executive Support

    •     Completes a broad variety of administrative tasks for the CEO including: Managing an extremely active calendar of appointments.
    •     Completing expense reports; Composing and preparing correspondence that is sometimes confidential; Arranging complex and detailed travel plans, itineraries, and agendas; Compiling documents for travel-related meetings.
    •     Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
    •     Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
    •     Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior staff closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
    •     Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.

    Senior Management Liaison

    •     Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings and taking minutes in these meetings.
    •     Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings.
    •     Facilitates cross-divisional coordination of travel and outreach plans.

    Qualifications/Personality:

    •     Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
    •     Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and government/community
    •     Expert level written and verbal communication skills
    •     Emotional maturity
    •     Highly resourceful team-player, with the ability to also be extremely effective independently
    •     Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
    •     Demonstrates ability to achieve high performance goals and meet deadlines in a fast paced environment
    •     Forward looking thinker, who actively seeks opportunities and proposes solutions.

    Education Requirements:

    •     Bachelor's degree required
    •     Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

    Method of Application

    Interested and qualified candidates should Click here to apply online.

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