Finance and Admin - Intern/Volunteer at Green Concern for Development

Reports To: State Programme Team Lead

Overview

• The Finance and Admin Intern will be responsible for ensuring the smooth operations of technical efforts and/or field activities by providing logistical support and coordinating programmatic information for the Nigeria project activities.
• She or he will assist State Programme Team Lead in ensuring that any money expended in the field is done in accordance with available policies and procedures as well as  donor’s  guidelines.
• The Finance and Admin volunteer is aware of, and adheres to, organisation’s financial and procurement policies in all activities.
• She or he will be responsible for working with other staff from the headquarters and/ or partner organizations to coordinate technical assistance.

Specific Responsibilities

 Administration:

• Be the face of  the organisation to the outside, offering excellent clients/target group care to our guests, clients and partners physically or through the electronic media.
• Facilitate effective and efficient communication between Staff, partners and clients.
• Manage the front office/desk and provide general administrative support functions including but not limited to: typing, copying, binding, drafting memos and letters.
• Handle arrangements and assist in the logistics for meetings, retreats, and workshops and field trips.
• Provide project support to specific projects.
• Assist with Procurement, preparing Activity Profile, Advance Request, Travel Arrangements etc.
• Finance: Provide following accounting and financial support to staff and volunteers:
• Prepare payment vouchers.
• Properly code all transactions.
• Processing payment of expenses, including per diem and transport to participants during activities in the field.
• Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks or other account software
•  Maintain accounting files.
•  Tracking and following up on outstanding advances and assure timely reconciliation.
•  Other tasks as requested by SPTL

Qualifications and Experience

• University  or Poly Degree in Accounting or equivalent certification from a Business Technical School.
• Experience as an Accountant or understanding of key aspects of accounting.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).
• Specific qualification in management of a large and busy office
• Excellent writing and communication skills
• Ability to work independently and as part of a team
• Strong organizational skills and ability to handle multitask
• Ability to respond to new challenges in a flexible and thoughtful manner