Admin Officer at TheJobMag

Job Summary:

Contributes to organisation’s success by ensuring the timely provision of quality administrative functions, including but not limited to; facility management, equipment and office supplies management, fleet management, and to ensure that all staff are provided with the right tools to carry out their jobs efficiently.

Key Responsibilities:

• Provide secretarial, administrative support and assistance to management and other staff.
• Update customer database, general filing systems and staff files.
• Takes minutes of meeting.
• Ensure office equipment required for operations are available and working perfectly.
• Responsible for the purchase and distribution of uniforms and other office supplies to staff.
• Obtain quotes for all purchases when necessary.
• Responsible to maintain the generator and vehicle movement log.
• Responsible to engage and manage vendors during repairs or installations within the premises when necessary.
• Ensure vehicle’s licences/permits are updated in a timely manner and all office vehicles are properly maintained and serviced when due.
• Responsible for liaising with the Operations Assistant to make arrangements for courier and deliveries.
• Coordinate the cleaning of the office premises to maintain good ambience.

Desired Competencies and Experience:            

• Minimum of a Bachelor’s degree in Botany, Agric Science, Plant Science, Horticulture, Floriculture or any other related field.
• Should be conversant with office administration procedures & systems.
• Excellent communication and interpersonal skills.
• Ability to plan own work and performs duties in an organised and timely manner.
• High accuracy in record keeping and documentation.
• Good analytical and problem solving skills.
• Must be computer literate with excellent knowledge of Ms Word, Excel & Power Point.
• Must be self motivated, flexible, have a friendly disposition and a sound judgement.