Finance Officer at Coffey International Development

Job No: 495484
Location: Abuja, Nigeria
Work Type: Contract

Nigeria Policing Programme

• Nigeria Policing Programme is recruiting an efficient and effective Finance Officer to support the adaptive way of working.
• The project currently runs until 31 March 2019
• Abuja, Nigeria.

The Programme

• Nigeria Policing Programme (NPP) is a £8.25 million programme funded by the British Government (HMG) through its Conflict, Security and Stabilisation Fund (CSSF). It is the second component of the wider Security Justice Reform Programme (SJRP). At present the contract runs until 31 March 2019.
• The programmes aim is to improve the delivery of the safety and security by the Nigerian Police Force (NPF) in target states, and strengthen internal and external accountability mechanisms in support of this. NPP is a national programme that will target its work in selected localities where the political imperative for improved NPF delivery is high.
• We are working to improve the effectiveness of policing service provision, policing accountability and coherence and coordination across security actors and government bodies at the Federal level and State and Local level in the target States of Borno, Kano, Lagos, and Enugu.
• At its heart, NPP will be a programme that responds to the evolving environment, adapting and continuously improving its work to deliver the best results possible.
• An efficient and effective finance function is essential to support this way of working.

The Position

• The key responsibilities and accountability of the Finance Officer will be to deliver a smooth running of NPP financial processes.
• The position holder will be required to conduct a range of tasks that assist in establishing and maintaining efficient, transparent and responsive financial systems that are audit compliant.
• They will also assist with the preparation of the financial forecasts, interpreting financial information, and monitoring and interpreting cash flows.

Key Responsibilities/ Accountabilities

• Maintain monthly cash books, including petty cash and eventually bank payment books
• Work with the Coffey Nigeria Head of Finance and Administration to prepare monthly reconciliation statements
• Manage/reconcile  State office cash disbursements and manage the petty cash register
• Contribute to development of necessary updates to policies, procedures and systems for procurement, disbursement of funds, accounting, reporting and internal controls.
• Review invoices against contracts/POs/SLAs, prepare accompanying financial paper work, and liaise with Programme Manager and Coffey Nigeria Head of Finance and Admin to make payments accurately and in a timely manner
• Work with the Programme Manager to prepare financial schedules for contracts and monitor expenditure against contracts, escalating when suppliers are exceeding or in breach of financial limitations
• Work with the Programme and Operations Officer to conduct market testing and maintain a preferred supplier register and review on a bi-annual basis
• Maintain both soft and hard copy financial files and documentation ensuring compliance with the procedures stipulated in the Finance and Procurement Manual and preparedness for internal and external audits
• Coordinate and ensure all procurement exercises are conducted in line with the Finance and Procurement Manual, ensuring maintenance of a clear audit trail of decisions made.
• Support timely remittance of PAYE, VAT, WHT, Pension, NSITF & ITF to relevant authorities.
• Support preparation of forecasts and updates of budget trackers on a monthly basis.
• Work, with the programme manager and programme and operations officer to communicate clearly to technical colleagues to ensure adequately detailed financial plans and budgets, and enforce adherence to processes.
• Provide regular and necessary information to the London based Practice Accountant for the updating of Coffey’s financial systems.
• Any other duties relevant to this job description as may be required.

General Requirements

• Adhere to all security advice from Coffey’s Risk Management Team.
• Adhere to, and support wider team adherence to, Coffey International policies and procedures as outlined in the Operations Manual.
• Adhere to Coffey International’s behaviours: Ingenuity, Collaboration, Respect, Intelligent Risk, Integrity and Delivery.

Special Requirements:

• Some travel and out of office hours work may be required.
• Any other duties as may be required for the exigency of the programme

The Person
Essential:

• Qualified accountant, ICAN or internationally recognised equivalent.
• Excellent written and verbal English communication skills
• Strong Microsoft Excel and Quick books skills
• Ability to work unsupervised where appropriate
• Outstanding relationship management skills, that work to support the achievement of the programmes objectives
• Understanding of the financial regulations in Nigeria
• Experience of tracking and reporting financial records

Desirable:

• Understanding of adaptive programming
• Experience working on UK donor programme.
• Experience of establishing financial systems.

Competencies and Behaviours:

• Honest, diligent and personable
• Excellent financial skills and enthusiasm to learn on
• Excellent work ethic, committed and effective in any duty they are required to carry out
• Able to work with others as a team and independently.