Office Manager/Book Keeper at Stresert Services Limited

Location: Lekki Phase 1, Lagos State.
Report To: Managing Consultant.

Responsibilities
Office Administration:

• Order and maintain stationery and equipment supplies
• Provide administrative and book-keeping support for the entire office
• Plan, organize, and manage projects, and contribute to team work
• Record office expenditure and manage the budget
• Maintain the condition of the office and arrange for necessary repairs
• Assist with events and receptions by coordinating RSVPs, name tags , and varying event support
• Organise and chair meetings with members of staff
• Filing and retrieving corporate documents, records, and reports
• Reviewing operating practices and procedures to determine if improvements can be made in areas such as workflow, reporting procedures, or expenditures

Book Keeping:

• Manage Accounts Payable and Receivables; prepare invoices
• Manage the office Petty Cash and other accounting records
• Maintain records of financial transactions by establishing accounts and the posting transactions
• Maintain the general ledger by transferring account summaries
• Balance the general ledger by preparing a trial balance; reconciling entries
• Work with external accountant and auditors
• Process payroll, pension and taxes
• Prepare annual budget; schedule expenditures; analyze variances
• process dues, fees, payments, bank statement and ledgers

Personnel:

• Supervise all members of staff
• Promote staff development and training
• Assist with integration of new hires and completion of their paperwork
• Carry out staff appraisals, manage performance and disciplining staff
• Delegate work to staff and managing their workload and output
• Track HR- related data, i.e. annual leave, sick leave, evaluations etc.
• Maintain HR file and send appropriate information as necessary to the Managing Consultant

Education & Competencies Required

• Supervisory/People management skills.
• Good communication and interpersonal skills.
• Self motivated and quality oriented skills; able to set priorities and multi-task, work independently, attention to detail and be part of the team.
• Able to manage the office of about 1-12 employees.
• Ability to train internal and external clients will be an added advantage
• Able to use Ms Office (minimum of Excel /spreadsheet, Word & PowerPoint)
• A minimum of 4-5 years book keeping/office manager experience.
• A Bachelor/ HND Degree in Business Administration, Finance, HR or related field.
• The ideal applicants MUST have worked in the capacity of an Office Manager and a Book keeper.

Other duties may be assigned to ensure smooth and efficient running of the office from time to time.

Salary
N120, 000 - N150, 000/m (negotiable, based on experience).