Bilingual Secretary at Economic Community of West African States (ECOWAS)

Reference: ECW-CDC/BSEC-G/2017
Location: Abuja, Nigeria
Department: Administration & Finance
Directorate: Administration & Finance
Grade: G5
Supervisor: Administration & Finance
Duration: Permanent

Duties and Responsibilities

• Management of the Supervisor’s schedule: receive and welcome visitors; organise and manage appointments; keep the Supervisor’s timetable; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond; manage the Director’s diary and schedule;
• Administrative management: organise meetings; receive, draft, type and make follow-up on administrative letters; meeting room bookings; provide supplies to the office;
• Management of mail: create a recording system of in-coming and out-going mails; ensure archiving and filing of documents; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted to the Director for signature;
• Undertake any other duty assigned by the superiors.

Qualifications/Experience/Skills

• Vocational Training/Diploma or equivalent in Secretarial work or Administration;
• At least 6 years’ experience in a similar position;
• Excellent command of computer applications: MS-Office (Windows, Word, Excel, Internet);
• Document and database management skills;
• Sense of confidentiality;
• Excellent written and oral communication skills;
• able to work under pressure in a multicultural environment;
• organised and high sense of responsibility and relations;

Language:

• Fluency (written and oral) in two of the official languages of ECOWAS: French, English and Portuguese. A working knowledge of a third ECOWAS language would be an advantage

Age:

• The officer should not be over 50 years old at the point of recruitment

Annual Salary
USD USD 19,388 - USD 25,781.