Administrative Assistant at Accrete Petroleum Limited

Responsibilities

• Performs administrative and office support activities for multiple supervisors
• Oversees the maintenance of buildings, grounds, security, and office equipment.
• Coordinate the activities of the office assistants
• Manage training and conference room bookings
• Routine duties to include scheduling repairs, renovation projects and safety inspections.
• Make Logistics and Travel arrangements.
• Arranges hotel/guestroom accommodation, meet & greet for visitors/partners
• Order office supplies and research new deals and suppliers
• Manages the office facilities like Generator, UPS, Inverter, AC, elevator, TV, Cable subscriptions, Water system, cars, etc.
• Relate with the safety personnel to carry out safety duties including fire alarm routine checks, safety drills, safety records, Safety board etc
• Assist with administrative roles during training; Assemble, produce, and refining of any printed training materials
• Ensure that office is locked properly at the end of the day with ‘Last Man Checks’ performed
• Assist the accountant with banking requests.
• Maintain good safety cultures.

Skills/Requirements

• Minimum of HND or B.Sc in Office Administration or relevant field is preferred; additional qualification as an Administrative assistant or Secretary will be a plus
• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Good Team player